PLANNING & CONTROLS MANAGER

Job Description:

Master scheduling and planning

1. Drive a holistic approach in planning, communicating and updating the plans for the projects within the division (civil infrastructure, equipment projects or studies).
2. Consult and support Project Managers with baseline schedule development, forecast to complete, risk management and opportunities for improvement in an efficient and timely manner.
3. He/she develops the master schedules for key PID projects in Microsoft Project that reflect all activities, durations, milestones, interfaces with other divisions, contractor's/consultant's schedules, and process changes to the integrated master schedule.
4. Develop a dashboard to communicate cost and schedule performance, enabling senior management to make data-driven decisions.
5. Collaborate with planners from other Divisions such as Operations, Engineering, Facilities and external stakeholders (including regulatory bodies suppliers) as required to integrate all time, cost and scope to support monitoring of project progress.

Project Control

1. Work closely with the Contract Section to ensure the financial and contractual aspects of the project reflect the milestone(s) that have been delivered or completed.
2. Establish and communicate cost and schedule baseline based on earned value methods. Ensure control mechanisms are in place to monitor performance.

Documentation and reporting

1. Ensure all documentation related to the projects and the division is properly maintained, archived, and readily available with appropriate access and backups for its users.
2. Drive a systematic approach to project documentation through a system/software contributing to accessible and up-to-date information from a single source.

Project Framework

1. Act as the custodian of PID's Project Implementation Framework (based on PMBoK), safeguard the compliance of projects with this framework and adjust the framework as required to meet the organization's needs.
2. Experience leading projects based on the PMBOK methodology would be an advantage.

Other

1. Continually improve competency skills and develop knowledge of innovative practises or techniques to enhance knowledge for reporting staff within the Section.
2. Observe quality control, safety rules and practices on site.
3. Effectively execute other duties assigned by the Supervisor.

REQUIREMENTS

1. Bachelor's degree in Civil/ Electrical/Electronics/Mechanical/ Structural or any Engineering related field.
2. Minimum 10 years of relevant experience in project or portfolio management/ planning roles within manufacturing, construction, infrastructure or related industries. Experience within the port environment is an asset.
3. Well-structured and able to create an overview of issues and follow up thoroughly until resolutions are reached.
4. Knowledge of Electrical Networks, Building Services and Infrastructure (Land, Road, Water, Sewerage, etc.) would be an added advantage.
5. Ability to work independently and directly manage a small team of 2-4 people.
6. Project Management Professional (PMP) certification is essential.
7. Well-versed with MS Project or Primavera.
8. Familiarity with or hands-on experience with Power BI would be an added advantage.
9. Proficient use of MS Office suite of applications.
10. Exceptional leadership and interpersonal skills, building strong working relationships and working collaboratively.
11. Strong presentation skills and highly organized, able to communicate effectively and interact with senior leaders or executives.
12. Strong written and verbal communication skills in English and Malay.