Branch Administrator - Alor Setar

Job Description:

• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visit and information by answering questions and requests
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures and repairs to office equipment
• Greet and assist visitors to the office
• Implement clerical duties and administrative processes
• Conduct data entry

Requirements

• Diploma or bachelor’s degree in business management or a related field or the equivalent work experience
• Strong leadership skills and communication skills
• Familiarity with Microsoft Office tools e.g(Words, Excel, PowerPoint)
• Previous experience of working within a busy office environment.
• Ability to plan, prioritize and organize workloads.
• Experience in working within a fast paced environment