Job Openings CEO Secretary

About the job CEO Secretary

We are seeking a highly organized, proactive, and detail-oriented professional to join our team as a MD Secretary. This role primarily supports the CEO and executive leadership team with secretarial tasks. If you are passionate about working in a dynamic and fast-paced environment and possess strong communication skills in both English and Japanese, we would love to hear from you!

Key Responsibilities:

Executive Secretarial Support 

  1. Manage and maintain the CEO's and CXOs' (CSO, CFO, CTO) schedules and calendars
  2. Prepare, organize, and manage reports, presentations, and other documents
  3. Coordinate travel arrangements (flights, hotels, company car bookings)
  4. Plan and organize meetings, conferences, and internal/external events
  5. Handle and respond to emails, phone calls, and other communications in a timely manner
  6. Liaise with internal and external stakeholders, acting as a positive representative of the company

What Were Looking For

  1. Minimum of 3 years of experience in secretarial or administrative support roles
  2. Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint)
    Strong communication skills in both English and Japanese (written and spoken)
  3. Attention to detail and ability to handle multiple tasks efficiently
    Proactive, flexible, and able to work independently in a fast-paced environment
  4. Strong organizational and problem-solving skills
  5. Ability to maintain confidentiality and demonstrate information security awareness
  1. To apply, please send your latest resume, in word format outlining your relevant experience and qualifications to ong.irene@platformnco.com. We look forward hearing from you.
    Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days, please accept this as notification that you have not been shortlisted.
    Please note that unfortunately, at this moment, our client is unable to extend support to candidates under the EP, SP, or WP schemes. Thank you for your understanding.

    EA Personnel Name: Ong Irene
    EA Personnel Registration Number: R1980370
    EA License no.: 21C0783

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