Disclaimer – Protection of Personal Information – PoPI Act

P&L HARDWARE would like to welcome you to its website. 

By viewing this website you hereby acknowledge that you have read and accept the following Protection of Personal Information (POPI) disclaimer. 

P&L HARDWARE shall take all reasonable measures to protect the personal information of users and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Promotion of Access to Information Act, Act 2 of 2000 (“PAIA”) and the Protection of Personal Information Act, Act 4 of 2013 (“POPI”). 

The PAIA and POPI Acts are available online at www.gov.za/documents/acts. 

As per the PoPI Act personal information refers to information that identifies or relates specifically to you as a person or data subject, for example, your name, age, gender, identity number and your email address. A definition of personal information can be found in the P&L HARDWARE Privacy policy.

The Collection of Personal Information

P&L HARDWARE collects Personal information primarily for the following purposes: 

Employee and Contractor Information

• To Remunerate the person;
• To comply with laws authorising or requiring such processing, including (but not limited to) the Basic Conditions of Employment Act 75 of 1997; the Labour Relations Act 66 of 1995; the Employment Equity Act 55 of 1998;  the Occupational Health and Safety Act 85 of 1993, the Income Tax Act 58 of 1962 and the VAT Act 89 of 1991; 
• To Admit the person to the Pension Fund and/or Medical Aid providers, if applicable;
• To conduct criminal, credit, employment reference and other related reference checks;
• To provide value added services such as human resource administration, training, performance reviews, talent management and other reasons related to the management of employees and/or contractors
  
  

Customer Information

• To render customer related services and administration of customer accounts;
• To conduct criminal, credit, reference and other related reference checks
• To authenticate the customer;
• To provide the customer with information which P&L HARDWARE believes may be of interest to the customer, such as information relating to public awareness campaigns and matters of general public interest in which P&L HARDWARE is involved or has decided to lend its support to.
  
  

Supplier and Third Party Contractor/Service Provider Information

• To secure the products and services of the supplier/service provider or contractor as part of P&L HARDWARE's product and service offering;
• To manage the P&L HARDWARE supply chain and relationship with the supplier and/or contractor for any purposes required by law by virtue of the relationship between the supplier and P&L HARDWARE
• To render services relating to the administration of supplier supplier/service provider or contractor accounts;
• To provide the supplier/service provider or contractor with information which P&L HARDWARE believes may be of interest, such as information relating to public awareness campaigns and matters of general public interest in which P&L HARDWARE is involved or has decided to lend its support to.

Sources of Personal Information

Personal information may be collected from the following sources:

• Directly from the person when he/she applies for any P&L HARDWARE related employment, provide services to P&L HARDWARE, submit forms requests or transactions, use our websites or make use of any of the P&L HARDWARE services;
• From public registers, credit bureaus and law enforcement agencies and any other organisation from which P&L HARDWARE may acquire your information;
• From people and entities employed by P&L HARDWARE to provide services to P&L HARDWARE which may be legally entitled to provide P&L HARDWARE with personal information.
  

The Storage of Personal Information

All personal information collected by P&L HARDWARE will be stored as follows:

• In a secure and safe manner according to strict information security principles with safeguards to ensure its privacy and confidentiality;
• For no longer than is necessary to achieve the purpose for which it was collected unless further retention is
  • Required by law or contractual obligation;
  • Otherwise reasonably required by P&L HARDWARE for lawful purposes related to its functions and activities;
  • Retained further with the person’s consent
  • After which the information will be de-identified and disposed of as per the P&L HARDWARE Control of Records policy.
    

Sharing of Personal Information

Any information supplied to P&L HARDWARE will be treated as confidential and P&L HARDWARE will not disclose information unless legally permitted thereto. No information will be transferred to a Third Party without the explicit consent of the data subject unless legally obliged thereto. By providing the personal information, the data subject agrees that P&L HARDWARE may transfer the information to the following people and organisations in pursuit of the data processing purposes set out in our Privacy Policy:

1. To the divisions and entities in the P&L HARDWARE Group, including directors, employees, contractors, agents, auditors, legal and other professional advisors who are authorised to process this information;
2. To financial and government organisations who may request information from P&L HARDWARE, in which case the data subject will be notified in advance; the provision of such information, including banks, governmental, judicial, regulatory and law enforcement bodies including the South African Revenue services and the National Credit Regulator;
3. To persons employed by P&L HARDWARE to provide services on our behalf and that adhere to principles similar to P&L HARDWARE regarding the treatment of personal information;
4. To any person to whom P&L HARDWARE cede, delegate, transfer or assign any of our rights or obligations pertaining to products and/or services provided to the person or contracts concluded with the person;
5. To any person who acts as legal guardian, executor of an estate, curator or in a similar capacity;
6. To any person or persons who may be permitted by applicable law or that you may consent to, including persons or entities who may request such information to evaluate the credit worthiness of the person.

 Your Rights regarding your Personal Information

A data subject (employee, contractor, supplier and/or customer) has the following rights to his/her personal information collected, processed and stored by P&L HARDWARE:

• Right of access to and the right to rectify or update the personal information collected;
• The right to object at any time to the processing of the personal information in which event the consequences of the objection will be explained to the data subject. 
• The right to request P&L HARDWARE to no longer process the personal information of the data subject should the information not be required for further processing or by law.

General Conditions pertaining to Personal Information

P&L HARDWARE accepts no liability whatsoever for any loss, damage (whether direct, indirect, special or consequential) and/or expenses of any nature whatsoever which may arise as a result of, or which may be attributable directly or indirectly from information made available on these pages or links, or actions or transaction resulting there from. 

The Laws of the Republic of South Africa will govern all terms and conditions of any products and services contained in these pages. Should you request products or services through the P&L HARDWARE Website you hereby consent and submit to the jurisdiction of the South African courts regarding all proceedings, actions, applications or the like instituted by each party against the other, and in any way arising from any stated terms and conditions. 

Indemnity Declaration (ITC/Criminal)

I acknowledge that any information supplied to the agency/company is provided voluntary and that the agency/company may not be able to comply with its obligations if the correct information is not supplied.

I understand that privacy is important to the responsible parties/operators and that the responsible parties/operators will use all reasonable efforts to ensure that any personal information in their possession or processed on their behalf is kept confidential, stored in a secure manner and processed in accordance with South African law. I warrant that all information including personal information supplied to the agency/company is accurate and correct and agree to correct and update such information when and if necessary. By submitting any personal information to the company in any form I acknowledge that such conduct constitutes unconditional, specific, and voluntary consent to the processing of such personal information in the following manner by the agency/company or any third party.

Personal information will be shared by the agency or company with V Report and its data suppliers for the verification/s requested for specific purpose such purpose being:

I take note that if the responsible party/operator utilises the personal information contrary to the privacy and data protection conditions, I shall first resolve any concerns with the responsible party/operator. If I am not satisfied with the process, I shall then have the right to lodge a complaint with the information regulator.

I unconditionally indemnify the responsible parties/operators and V Report’s data suppliers against any liability that may arise from the processing of personal information. This includes unintentional disclosures of such personal information, access by unauthorized persons and/or reliance which may be placed on inaccurate information provided.

Personal Information may be stored by V Report, for legislated retention periods and where such periods are not legislated than my personal information may be stored by V Report for as long as I wish my information to be updated and verified, or any other period I may agree with V Report.

For the purposes of credit bureau enquiries, I hereby state that I understand the provisions of the National Credit Act (34 of 2005) section 70(2)(g) and the regulations made in terms of the act section 18 (4) and (5).