Job Title: Procurement Category Specialist
Department: Procurement
Section: Non-Trade Procurement
Reports to: Non-Trade Category Manager

JOB SUMMARY

• The Non-Trade Procurement Specialist is responsible for the procurement of non-trade materials, services, CapEx projects, and other essential supplies. The role involves negotiating with suppliers, managing vendor relationships, ensuring cost-effective purchasing, and maintaining OTIF deliveries that support smooth business processes. The specialist must also ensure compliance with industry standards and environmental regulations, optimize procurement strategies, and collaborate with other departments such as HR, Sales, Operations, Legal, Internal Audit, Admin, Marketing.
• Location: Based in the TL office in Egypt, serving either the KSA or UAE operations.

PRINCIPAL RESPONSIBILITIES

• Supplier Management: Identify, evaluate, and maintain relationships with reliable suppliers of Materials, services and Capex items, such as: Marketing Materials, Printing & Stationary, Spare parts, Consumables, Marketing agencies, Consultancy firms, Auditing firms, Contractors, Equipment and machinery, etc.
• Cost Negotiation: Negotiate pricing, terms, and delivery schedules with suppliers to achieve cost savings while maintaining quality standards.
• OTIF: Monitor orders process from start till delivery and invoices settlements to ensure a continuous supply of materials & Services and minimize business operations downtime.
• Quality Control: Collaborate with the end users, and / or quality team to ensure that all materials meet the necessary specifications and industry standards.
• Compliance: Ensure all procurement activities comply with relevant regulations, including environmental and safety standards.
• Market Research: Stay informed on market trends, price fluctuations, and technological advances to make informed procurement decisions.
• Reporting and Documentation: Maintain accurate records of purchases, supplier contracts, and inventory levels. Prepare regular reports on procurement activities and performance.
• Logistics Coordination: Work with the logistics team to coordinate timely delivery and storage of materials, avoiding disruptions to production schedules.

REQUIRED COMPETENCIES

• Strong negotiation and communication skills
• Analytical and problem-solving abilities
• Knowledge of procurement processes and supply chain management
• Familiarity with the lubricating oil industry and relevant nontrade material requirements
• Ability to work with cross-functional teams
• Experience with ERP applications like Oracle & SAP and systems like Microsoft SharePoint

WORK CONTACTS

• Measures the extent to which the post holder is required to deal with and influence other people inside or outside the organization to achieve an objective. Indicate title/level, how often, and the purpose of the contact (what it is for). The most important contact (s).
• Contact Persons
  Frequency Nature & Purpose of Contact
• All non-trade departments Daily understand needs and delivery schedules.
• Ensure the delivery of materials on time to avoid business disruptions.
• Work with finance to ensure that procurement budgets are followed and payments to suppliers are processed on time.
• Consult with the legal department to ensure that supplier contracts, terms, and conditions comply with regulatory requirements and industry standards.
• Suppliers / Vendors / Regulatory Parties Daily Primary point of contact for negotiating prices, delivery terms, quality control, and ensuring a reliable supply of materials
• Work with logistics providers to manage transportation.
• Liaise with regulatory agencies to ensure compliance with safety, environmental, and industry regulations.
• interact with customs officers to ensure compliance with import/export regulations.

RESPONSIBILITY FOR ACTIONS OR DECISIONS

JOB KNOWLEDGE

Academic:

Bachelors degree in Business Administration

Graduate of International Schools (English as the primary language of instruction)

Related Work Experience

57 years of relevant professional experience

Language skills:

Fluent in Arabic and English