Program & Admin Officer

ABOUT US

Lawrence S. Ting Foundation (LSTF) was established in 2005 as a local NGO in Vietnam. So far it has supported about one million underprivileged people across the whole country. LSTF mainly provides services and support at education and health sectors to people in need. Its major works include scholarship and life skills training for disadvantaged students, IT equipment provision for schools, capacity building for teachers, wheelchair distribution for people with disabilities and so on. Find more information from our website: www.lawrencestingfoundation.org

JOB DESCRIPTION

1. Working Context

• Location: Ho Chi Minh City with some travels to the fields as required.
• Job type: Full-time
• Report to: Operations Manager
• Job level: Experienced (non-manager)
• Staff directly supervised: 2-3 

2.  Job Purpose Summary

Program and Admin Officer has the roles and responsibilities for managing and implementing our social/charity works such as gratitude house construction and wheelchair donations. She/he will also lead the administrative function, managing day-to-day HR and admin-related works.

3.  Main roles & Responsibilities

1)   Project Management

• Act as a  focal point to contact working partner and to conduct regular monitoring visits/meetings to assure quality of project implementation
• Prepare and review project documents to meet our level of accountability  requirement
• Be responsible for maintaining good partnerships among internal and external stakeholders
• Prepare documents for payment requests and reimbursement
• Support and coordinate with Communications and PR colleagues to arrange donor visits or other public engagement activities.

 2)   Human Resource Management Tasks

• Manage job posts and other recruitment process for both staff and volunteers
  
• Organise and carry out orientation, on-job training and employee engagement activities on a regular basis
• Provide budgeting forecast and manage expenditures related to HR and Admin function
•  Roll out probationary and performance appraisal/evaluation exercises
• Manage and calculate staff salary, insurance and tax related issues and payment arrangements
• Conduct staff management (on-board, attendances, overtime, business travels, transition) and digitalise all procedures.

  3)   Administrative and Other Tasks

• Manage organizational assets and facilities and ensure proper documentations in digital and physical formats on a regular basis
• Prepare and consolidate organizational reports for local authority’s approval
• Be responsible for meeting arrangements, translation and interpretation
• Support travel arrangements of staff members
• Perform tasks assigned by the line manager.

4.  Qualifications & Experiences

• Bachelor’s Degree in business administration or management
• Minimum 5 years of work experience in CSR, HR or administrative or similar management functions
• Experience in working at NGO sector or engaging goverment officers with a proven track record would be an asset
• Excellent oral and written communication skills in English
• Work independently and think proactively
• Highly organised with reliable attention to details, punctuality and confidentiality
• Good coordination and management of competing priorities in a timely manner.
• Ability to work under pressure and result-oriented
• Excellent communications and interpersonal skills
• Familiar with Google applications and Microsoft Office
• Strong documentation and data management skills. 
• Strong analytical thinking skills
• Effective problem solving skills.