Privacy Notice

BACKGROUND:

People Recruit Limited understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our candidates and clients, and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1. Information About Us

Company name: People Recruit Limited.

Limited Company registered in England under company number NI680168.

Registered address: 84 Derrin Park, Enniskillen, Northern Ireland, BT74 6BW.

Data Protection Officer: Marvin Mbeulani.

Email address: info@people-recruit.co.uk

Telephone number: 07483149986.

Postal address: 84 Derrin Park, Enniskillen, Northern Ireland, BT74 6BW

1. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

1. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

1. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

• The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
• The right to access the personal data we hold about you. Part 10 will tell you how to do this.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
• The right to be forgotten, i.e., the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 11 to find out more.
• The right to restrict (i.e., prevent) the processing of your personal data.
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
• The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling. Part 6 explains more about how we use your personal data, including [automated decision-making and profiling.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

It is important that your personal data is kept accurate and up to date. If any of the personal data We hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 11.

1. What Personal Data Do We Collect and How?

We may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table.

Data Collected	How We Collect the Data
Identity Information including name, title, date of birth, gender	Website, e-mail, phone in-person.
Contact information including address, email address, telephone number	Website, e-mail, phone in-person.
Business information including business name, job title, profession	Website, e-mail, phone in-person.
Payment information including card details, bank account numbers	Website, e-mail, phone in-person.
Profile information including preferences, interests, purchase history	Website, e-mail, phone in-person.
Data from third parties including contact information, profile information	Website

1. How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful bases for doing so:

What We Do	What Data We Use	our Lawful Basis
Administering our business.	Contact Information Employment History Educational Background Curriculum Vitae (CV)/Resume References Work Permits and Visas Financial Information .	Ensuring effective recruitment processes, managing employee/contractor relationships, and complying with legal obligations.
Supplying our services to you.	Contact Information Employment History Educational Background Curriculum Vitae (CV) References Work Permits and Visas Financial Information .	Providing recruitment services and facilitating employment opportunities for candidates and clients.
Managing payments for our services.	Financial Information	Ensuring timely and accurate payment processing and financial administration.
Personalising and tailoring our services for you.	Contact Information Employment History Educational Background Curriculum Vitae (CV)/Resume References	Tailoring job opportunities, recommendations, and services to meet individual preferences and needs.
Communicating with you.	Contact Information	Facilitating communication and providing updates regarding job opportunities, application progress, and recruitment-related matters.
Supplying you with information by email and post that you have opted in to.	Contact Information	Consent: We rely on your explicit consent to send you information through email and post. You have the right to opt-out at any time by contacting us at info@people-recruit.co.uk

With your permission and/or where permitted by law, We may also use your personal data for marketing purposes, which may include contacting you by email, telephone, text message or post with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

We use the following automated systems for carrying out certain kinds of decision-making and profiling. If at any point you wish to query any action that we take on the basis of this or wish to request ‘human intervention’ (i.e., have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives you the right to do so. Please contact us to find out more using the details in Part 11.

• We use automated decision-making in specific instances to support our recruitment procedures. Here are the key details:
  • Legal Basis: Our automated decision-making is based on our legitimate interests to efficiently match job applicants with suitable opportunities. We have safeguards in place to protect individuals' rights.
  • Data Used: We consider employment history, educational background, qualifications, skills, and experience from applications, CVs, and other sources.
  • Reason for Using Data: The data helps us assess candidates' suitability for specific roles, streamlining the recruitment process.
  • Intended Result and Effects: Our automated decision-making enhances the efficiency and accuracy of candidate selection, aiming to identify the most suitable candidates. However, it may impact an individual's chances for certain roles.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 11.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

1. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

Type of Data	How Long We Keep It
Identity Information including name, title, date of birth, gender.	We will retain identity information for as long as necessary to fulfil the purposes outlined in our privacy statement. The specific retention period may vary depending on the nature of the recruitment process and legal requirements.
Contact information including address, email address, telephone number.	We will retain contact information for as long as necessary to fulfil the purposes outlined in our privacy statement. The specific retention period may vary depending on the nature of the recruitment process and legal requirements.
Business information including business name, job title, profession.	We will retain business information for as long as necessary to fulfil the purposes outlined in our privacy statement. The specific retention period may vary depending on the nature of the recruitment process and legal requirements.
Payment information including card details, bank account numbers.	We will retain payment information only for the duration necessary to complete the payment transaction and fulfil contractual obligations. Afterward, we will securely dispose of this information in accordance with applicable laws and regulations.
Profile information including preferences and interests, purchase history.	We will retain profile information for as long as necessary to provide personalised and tailored services to you. If you no longer wish to receive such services, you can request deletion of your profile information.

1. How and Where Do You Store or Transfer My Personal Data?

We may store some or all of your personal data in countries outside of the UK. These are known as “third countries”. We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:

We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which all our group companies are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.

Please contact us using the details below in Part 11 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

• limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
• procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
• Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to the following exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

We may sometimes contract with the following third parties to supply services on our behalf:

• Clients: Organizations or companies that engage us to assist them in finding suitable candidates for their job vacancies.
• Background Screening Providers: External companies or services that conduct background checks, verification of qualifications, or other pre-employment screening processes on our behalf or on behalf of our clients.
• Job Boards and Online Platforms: Websites or online platforms where we may advertise job vacancies or collect candidate applications.
• IT Service Providers: External companies or service providers that assist us with IT infrastructure, software, or systems used in managing candidate databases, communication platforms, or other technology-related processes.
• Legal or Compliance Authorities: Regulatory bodies, law enforcement agencies, or legal advisors who may require access to personal data in the event of legal obligations, investigations, or compliance matters.

If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 8.

In some limited circumstances, We may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

1. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within one month and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

1. How Do I Contact You?

To contact Us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Marvin Mbeulani (DPO):

Email address: info@people-recruit.co.uk.

Telephone number: 07483149986.

Postal Address: 84 Derrin Park, Enniskillen, Northern Ireland, BT74 6BW.

1. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available on our website: www.people-recruit.co.uk. This Privacy Notice was last updated on 19^th May 2023.