About the job Receptionist (Female Preferred)
Job Description: Receptionist (Female candidate preferred)
Responsibilities:
Greeting Visitors: Welcome guests, clients, and employees as they arrive at the office or reception area with a friendly and professional attitude.
Answering Phone Calls: Manage incoming calls and route them to the appropriate department or individual. Take messages accurately and ensure they are delivered promptly.
Scheduling Appointments: Coordinate and schedule appointments, meetings, and conference rooms for staff and clients using digital calendars or scheduling software.
Administrative Support: Assist with administrative tasks such as data entry, filing, scanning, and document preparation as needed to support various departments.
Handling Mail and Deliveries: Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages for pickup or shipment.
Maintaining Reception Area: Keep the reception area clean, organized, and well-presented at all times. Ensure office supplies are stocked and equipment is in working order.
Providing Information: Respond to inquiries from clients, visitors, and employees by providing accurate information or directing them to the appropriate resource.
Security and Access Control: Monitor access to the premises, issue visitor badges, and ensure compliance with security protocols and procedures.
Maintaining Records: Maintain visitor logs, appointment schedules, and other relevant records accurately and confidentially.
Customer Service: Provide exceptional customer service by addressing concerns, resolving issues, and ensuring a positive experience for all visitors and callers.
Requirements:
- High school diploma or equivalent; additional certification in office management or related field is a plus.
- Proven experience as a receptionist or in a similar role.
- Excellent communication skills, both verbal and written.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Ability to remain calm under pressure and handle difficult situations professionally.
- Friendly and welcoming demeanor with a customer-oriented approach.
- Attention to detail and accuracy in record-keeping.
- Knowledge of office equipment such as printers, scanners, and photocopiers.
- Ability to work independently as well as part of a team.
NOTE:
- Transferable visa and ready NOC required.
- A visa can be issued to the right candidate.
- Candidate must be available to join Immediate joining
- Candidate must be present in Doha, Qatar for a face-to-face interview.
Benefits:
- Competitive salary
- Professional development opportunities
- Friendly and collaborative work environment
If you meet the above qualifications and are looking for an exciting opportunity to showcase your skills as a receptionist, we encourage you to apply and become part of a professional organization