Finance & Administration Management Assistant

Industry: Media & Entertainment

Reporting To: Deputy CEO & Deputy CFO

About the Role

Our client is a leading and well-established media and entertainment organization with a strong regional presence. The organization is seeking a highly organized, commercially aware, and detail-oriented Finance & Administration Management Assistant to provide high-level administrative, coordination, and operational support to the Deputy CEO and Deputy CFO.

Key Responsibilities

Executive & Management Support

• Provide comprehensive administrative and coordination support to the Deputy CEO and Deputy CFO.
• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documentation.
• Prepare meeting minutes, action points, and follow up with relevant stakeholders to ensure timely completion.
• Coordinate executive correspondence, reports, presentations, and confidential documentation.
• Handle sensitive business and financial information with a high level of discretion and confidentiality.
• Support the executives in preparing for management meetings, leadership reviews, and strategic discussions.

Finance Coordination

• Assist the Deputy CFO with day-to-day coordination of finance-related activities and requirements.
• Organize and maintain financial reports, budgets, forecasts, presentations, and supporting documentation.
• Coordinate with Finance, Accounts, Procurement, and other departments to obtain required information and documentation.
• Assist in tracking financial approvals, invoices, payments, expenses, and other finance-related requests.
• Maintain organized records of financial and administrative documentation.
• Support the preparation and consolidation of management reports and presentations.
• Follow up on pending financial approvals and ensure deadlines are met.
• Assist with budget tracking and monitoring of administrative and operational expenses where required.

Administration & Operations

• Coordinate administrative matters across departments and ensure timely follow-up on management requests.
• Maintain structured filing systems for confidential corporate, financial, and administrative documents.
• Coordinate travel arrangements, accommodation, meetings, and itineraries for senior management when required.
• Assist with expense claims, purchase requests, contracts, and administrative documentation.
• Liaise with internal departments and external stakeholders on behalf of the Deputy CEO and Deputy CFO.
• Support the smooth execution of management-level administrative and operational requirements.
• Maintain trackers for key actions, deadlines, approvals, and deliverables.

Stakeholder Coordination

• Act as a central coordination point between senior management and internal departments.
• Build effective working relationships with Finance, HR, Legal, Procurement, Operations, and other business functions.
• Follow up proactively with stakeholders and escalate delays or critical matters where appropriate.
• Ensure communication and documentation flow efficiently between management and relevant teams.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field.
• 3–6 years of relevant experience in executive assistance, finance administration, management support, or a similar role.
• Experience supporting senior executives, C-suite leaders, CFOs, CEOs, or senior finance management is highly preferred.
• Strong understanding of finance and administrative processes.
• Excellent skills in Microsoft Office, particularly Excel and PowerPoint.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong attention to detail and accuracy.
• High level of professionalism, discretion, and confidentiality.
• Strong follow-up and stakeholder-management skills.
• Ability to work independently and anticipate the needs of senior management.