Administrative Assistant

Job Description

ExploreMyPC is looking for a versatile individual that can work with various company projects. Looking for someone who loves talking to candidates and has the ability to seek out the best talent to join our team. If you enjoy speaking with people, have a personable attitude, and have good intuition we are looking for you. Candidates must be self-motivated and willing to take on tasks. This position is a temporary position with a strong possibility to become permanent.

ExploreMyPC is an industry-leading vertical SaaS provider for the compliance-focused Professional Services market. We provide Software as a Service (SaaS) for website building and hosting for businesses and organizations. We allow users to choose over 100+ pre-built website templates and the drag-and-drop elements to create and modify the website. Were focused on honing our crafts and bringing everything we have to the table for our clients. You can create custom, functional websites focused on converting your users into customers.

Objectives of this Role

• As an Administrative Assistant, youll serve as the central hub of the company, coordinating between ExploreMyPC employees and the outside world
• Youll help keep people organized and focused across multiple dynamic environments
• Your work will present ever-changing opportunities, from greeting and guiding ExploreMyPC employees and visitors to coordinating a groups day-to-day needs
• More importantly, youll become a trusted source of support whom other ExploreMyPC people know they can count on
• Equipment inventory, office supply ordering, and facilities coordination
• Working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services
• Light project support and calendar coordination
• Management and implementation of efficient administrative processes
• Meal service during project crunch time
• New hire coordination support from the HR Department
• Serve as the administrative point of support for the CEO.
• Schedule meetings, engagements, and daily activities as needed by the CEO
• Plan, organize and coordinate complex calendars with constant change
• Coordinate travel arrangements and prepare detailed travel itineraries
• Manage expense reports in a timely matter
• Assist with presentation preparations and meeting materials
• Attend meetings and capture takeaways when requested
• Handle all confidential/sensitive information and documentation
• Assist with special projects and perform other duties as assigned
• Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours

Skills and Qualifications

• Bachelor's Degree in a related field
• Pass Background Check
• 2+ years of Administrative Assistant experience
• Proven work experience in a related field or similar role
• Proven experience as on resume for this position
• Must be located in the county of Clark County area
• Fast computer typing skills (MS Office, in particular)
• Excellent organizational skills
• Strong communications skills
• Know about HubSpot Software
• Must have the ability to maintain consistent attention to detail
• Be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests
• Candidates should possess strong written and verbal communication skills
• Have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team
• We are looking for a team player, with a friendly can-do attitude!
• Experience managing complex calendars
• Proficient use of the Macintosh OS
• Competency with all basic Microsoft Office Applications (Word, Excel, PowerPoint)
• Ability to work well independently

Pay & Benefits

Employee discount programs provide a meaningful benefit to employees and the company. The purpose of an employee discount program is to build goodwill between employers and employees by helping them save money. That requires relevant offers, responsible marketing to drive usage, and solid customer service.

• $1,500 Sign-On Bonus in 6 months
• Flexible Schedule
• Employee Recognition & Appreciation Resources
• Care and Recognition Gifts
• Office Perks: Own iMac, Desk, Extension, Own Office Key
• Professional and Financial Growth
• Great culture and environment
• Anniversary Gifts
• Birthday Time Off
• Employee Assistance Program
• Employee discount program through TicketsAtWork
• Airline Discounts

Equal Opportunity Employer/Disability and Vet

Due to the high volume of applicants, we are not currently accepting phone calls about employment opportunities. In addition, we cannot pay for relocation expenses or act as an immigration sponsor at this time, nor is this position eligible for telecommuting.

ExploreMyPC is an equal opportunity employer and works in compliance with both federal and state laws. Qualified candidates will be considered for employment regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.