Executive Secretary & Personal Assistant

Job Description:

We are seeking a highly organized and experienced Executive Secretary to provide administrative support to our executive team at Passion Jewelry Group. The Executive Secretary will play a crucial role in ensuring the smooth functioning of the executive office and supporting the day-to-day operations of our retail company.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including the CEO, COO, and other senior executives.
• Manage executives' calendars, schedule meetings, appointments, and travel arrangements
• Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executives..
• Screen phone calls, emails, and other correspondence, handling inquiries and requests as appropriate.
• Coordinate and organize executive meetings, including preparing agendas, taking meeting minutes, and distributing follow-up actions.
• Organize and maintain electronic and physical files, records, and documents for the executive team
• Assist with special projects and initiatives as assigned by the executive team.
• Provide personal assistance to executives as needed, including managing personal appointments, errands, and other tasks.

Qualifications:

• Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a corporate environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with a professional and diplomatic demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and confidentiality in handling sensitive information and communication.
• Ability to work independently with minimal supervision and as part of a team.
• Bachelor's degree in Business Administration, Office Administration, or a related field is preferred.