Real Estate Transaction Coordinator

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Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements: 

Real Estate Knowledge:

Familiarity with U.S. real estate contracts, addendums, and related legal documents. Experience handling the preparation, review, and management of real estate paperwork.

Organizational Skills:

Strong ability to multitask and manage numerous documents and tasks simultaneously. Efficient document handling and task tracking to ensure everything stays organized and on schedule.

Excellent American English Skills:

Must have excellent American English proficiency, including a clear accent, strong grammar, and exceptional writing and verbal communication skills. Ability to engage with clients and prepare accurate, professional documentation.

Attention to Detail:

Keen eye for reviewing contracts and other legal documents, ensuring all key points are identified and details are thoroughly checked for accuracy.

Coordination Skills:

Proven experience coordinating tasks and communications between clients and internal teams. Strong follow-up and organizational skills to ensure all team members are aligned.

Software Proficiency:

Comfortable using software tools such as Dropbox, Zip file management, and scheduling systems. Adept at using document management systems and communication platforms for client and internal correspondence.

Critical Thinking:

Ability to analyze situations, think on your feet, and solve problems proactively while maintaining high standards of service.

Experience: Prior experience in U.S. real estate is highly preferred.

Tech-Savvy: Proficiency in Dropbox, Zip file management, scheduling software, and related tools.

Email Management: Strong inbox management skills, with experience handling scheduling and organizing communications efficiently.

Core Responsibilities:

Document Coordination: Collect, organize, and manage real estate contracts and loan documentation, ensuring all necessary documents are received and processed on time.

Client Communication: Send reminders to clients about deadlines and required documents, ensuring timely submissions.

Team Coordination: Collaborate with internal teams, clients, and other stakeholders to ensure smooth communication and the timely completion of tasks.

Contract Management: Review and read through contracts, highlight important sections, and coordinate the preparation of offers, counteroffers, and addendums.

Reporting: Prepare and distribute reports on transaction status and progress, ensuring stakeholders are updated regularly.

Spoken Communication: Effectively communicate with clients and team members via phone and email, with a focus on clarity and professionalism