Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Minimum 1 Year of Administrative Experience: Proven experience in a similar role, with exposure to order management, bookkeeping, or administrative functions.
• Proficient in English: Excellent verbal and written communication skills, with the ability to interact effectively with vendors, clients, and team members. 
• QuickBooks Knowledge Preferred: Familiarity with QuickBooks is a plus, but not required; willingness to learn and receive training is essential. 
• Strong Organizational Skills: Detail-oriented and capable of managing multiple tasks simultaneously while maintaining accuracy and efficiency. 
• Tech-Savvy: Proficiency in Excel or comparable tools, with the ability to learn new software such as EngageMint CRM quickly. 
• Willingness to Learn: Open-minded and enthusiastic about learning new tasks, processes, and systems to support the team effectively.

Core responsibilities:

• Administrative Support: Assist with general administrative tasks such as entering orders, managing schedules, reconciling bank statements against invoices, and maintaining accurate records to ensure smooth day-to-day operations. 
• Order Management: Accurately process product orders, track inventory, and liaise with vendors to ensure timely delivery and order fulfillment.
• Financial Entries: Perform basic bookkeeping tasks, including QuickBooks entries and vendor price comparisons, ensuring data accuracy and assisting with financial reconciliation. 
• CRM Management: Utilize the EngageMint CRM platform to organize client information, track sales, and support client communication efforts. 
• Social Media Assistance: Provide support in posting and updating social media content, maintaining brand consistency, and increasing online engagement. 
• Vendor Coordination: Communicate with vendors to compare prices, source materials, and ensure the best value for the companys needs.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!