Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Min 3 year proven experience as an executive assistant or in a similar administrative role, preferably in a remote or virtual setting. 
• Strong organizational and time management skills, with the ability to prioritize tasks effectively. 
• Excellent verbal and written communication skills, with a high level of professionalism. 
• Proficiency in virtual communication tools (e.g., Zoom, Slack, Microsoft Teams) and office productivity software (Word, Excel, PowerPoint). 
• Discretion and confidentiality when handling sensitive information in a virtual environment.

Core responsibilities:

• Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings across different time zones, and coordinating travel arrangements. 
• Quoting: Draft accurate and competitive quotes for potential clients, ensuring alignment with company pricing strategies and client specifications. 
• Communication: Serve as the primary point of contact for internal and external stakeholders.
• Screen and prioritize incoming communications, including emails and phone calls. 
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from virtual meetings.
• Ensure meetings are well-organized and productive. 
• Document Management: Draft, proofread, and edit documents, reports, and presentations. 
• Maintain organized digital files and ensure confidentiality of sensitive information. 
• Project Coordination: Assist in the planning and execution of special projects and initiatives. 
• Track project timelines, milestones, and deliverables. 
• Support Functions: Handle ad-hoc administrative tasks and provide support to other departments as needed in a virtual environment.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!