Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Experience: Minimum of 2.5 years of experience in an Executive Assistant or similar role. 
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Google Workspace, and Jira ticketing software. Familiarity with other project management tools like Asana, Trello, or Monday.com is a plus.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. 
• Communication: Excellent verbal and written communication skills. Problem-Solving: Ability to anticipate needs, troubleshoot challenges, and provide proactive solutions.

Core responsibilities:

• Calendar and Schedule Management: Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. 
• Inbox Management: Organize and manage the executive's inbox, ensuring timely responses to emails, flagging priority items, and delegating correspondence when appropriate. 
• Task Allocation and Project Oversight via Jira: Use Jira ticketing software to oversee task allocation, track project timelines, and ensure contractors and internal teams complete projects within the designated timeframes.
• Spreadsheet Support: Create, update, and maintain spreadsheets for reporting, task tracking, and budget management. 
• Meeting Preparation: Prepare meeting agendas, presentations, and reports for the executive, ensuring all necessary documents are available and organized. 
• Follow-up and Communication: Act as a point of contact between the executive, contractors, and internal teams, ensuring clear communication and follow-up on tasks and deadlines. 
• Administrative Support: Assist with general administrative duties, including filing, document organization, and drafting correspondence.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!