Job Openings Commercial Property Manager VA

About the job Commercial Property Manager VA

Job title: Commercial Property Manager VA

Type of employment: Full-time (Remote)

Budget: $9/hr

Shift Schedule: 8:30 AM - 5:30 PM EST

We are looking for a highly organized and detail-oriented Commercial Property Manager VA to support our property and asset management teams. This remote role involves assisting with lease administration, tenant coordination, financial reporting, and general administrative support to ensure smooth day-to-day operations across commercial properties.

About the Employer:

Our client is a fully integrated commercial real estate investment firm specializing in the acquisition, redevelopment, and management of retail shopping centers, industrial warehouses, and various other commercial property types. Founded in 2015 and headquartered in Orlando, FL, the company's portfolio currently spans 50+ properties, covering over 800,000 square feet, with assets under management exceeding $200 million. With a historical investment footprint across the U.S., the firm operates with a lean team of entrepreneurial professionals who are highly skilled and passionate about what they do.

Company core values:

  • Integrity, Dedicated, focused, and fully committed to the job

  • Humility, Adaptable, coachable, and eager to learn

  • Courage, Willing to identify and address process inefficiencies and suggest improvements

  • Love, Strong team collaboration, fostering a supportive and constructive work environment

Objectives of this role:

  • Support the property and asset management departments

  • Assist with tenant communications, lease processing, reporting, and admin tasks to streamline operations

Responsibilities:

  • Draft leases, license agreements, and related documents using templates

  • Calculate rent rates using Excel models

  • Ensure all lease-required documents are complete and filed properly

  • Process and coordinate tenant move-ins and move-outs

  • Review monthly property management reports and provide feedback

  • Conduct financial reviews of prospective tenants

  • Handle marketing for executive suites, respond to inquiries, vet prospects, and coordinate showings

  • Track lease expirations, renewals, and manage lease administration reports

  • Maintain and update contacts in HubSpot

  • Set up and organize tenant folders in Dropbox

  • Perform data entry and ensure accurate digital filing

  • Assist with accounts receivable and submit accounting documents (leases, renewals, invoices, etc.)

  • Support calendar management, meeting scheduling, and general admin duties

  • Administer small projects or field work where no PM is available

  • File Termination of Notices of Commencement (NOCs)

Required skills and qualifications:

  • Minimum of 2 years of experience in commercial property management or a related field

  • Proficient in Microsoft Office, especially Excel and Word

  • Strong organizational and time management abilities

  • Excellent written and verbal communication skills

  • Ability to work independently and as part of a remote team

Preferred skills and qualifications

  • Experience with property management software (e.g., Yardi, AppFolio)

  • Familiarity with commercial real estate terms and practices

  • Working knowledge of CRM tools like HubSpot

  • Project coordination or management experience

  • Strong problem-solving skills and adaptability