Administrative Assistant / Office Admin

Job Title: Administrative Assistant / Office Admin.

Type of Employment: Full-time (Remote)

Budget: ($6 - $9/hour)

Shift schedule: 9 AM - 5 PM EST

Job Summary:

The Administrative Assistant / Office Administrator plays a vital role in ensuring the smooth day-to-day operations of the business. This role provides support across various departments by managing communications, organizing documentation, maintaining workflows, and ensuring key administrative tasks are executed efficiently and on time. The ideal candidate is highly organized, tech-savvy, flexible, and an effective communicator.

About the Employer:

This opportunity is with a growing business that values structure, service, and support. The company operates in a professional services environment where strong administrative systems and clear communication are essential for day-to-day success.

Company core values:

• Teamwork & Authenticity We collaborate openly and bring our true selves to work.

• Responsibility & Proactivity We own our tasks, meet deadlines, and take initiative.

• Learning & Empowerment We grow our skills and trust each other to deliver results

• Resilience & Flexibility We adapt to challenges and stay focused on solutions.

• Respect & Inclusion We treat everyone fairly and value diverse perspectives.
  
  

Key Responsibilities:

• Handle emails, messages, and inquiries professionally and promptly.

• Manage calendars, meetings, and vacation tracking across teams and time zones.

• Perform data entry, timesheet validation, and track client/team tasks.

• Maintain digital files and internal documentation.

• Support project launches with document prep and tracking.

• Draft reports, proposals, and communications.

• Coordinate workflows and follow-ups to ensure accountability.

• Use Microsoft Office, Google Workspace, SharePoint, and CRMs (e.g., HubSpot, Zoho).

• Recommend process improvements to boost efficiency.
  
  

Required Skills and Qualifications:

• 3+ years in admin or office support roles.

• Strong multitasking, time management, and attention to detail.

• Excellent verbal and written communication skills.

• Proficient with Microsoft Office and Google Workspace.

• Able to work independently with shifting priorities.

• Experience with CRMs and document management tools.

• Reliable internet and updated computer setup.
  
  

Preferred Skills:

• Experience in service-based or coaching industries.

• Basic project management and task tracking knowledge.

• Familiarity with design tools (Canva, Adobe) and content editing.

• Website management and SEO basics.

• Marketing experience (email, social media).

• Knowledge of industry-specific platforms (e.g., CompanyCam).

• Bold, feedback-friendly, and idea-driven personality.
  
  

Key Traits:

• Proactive, dependable, and a strong problem solver.

• Team player with strong communication and accountability.

• Eager to grow and improve processes.

• Professional under pressure.