Job Openings Operations VA

About the job Operations VA

Job title: Operations VA

Type of employment: Full-time (Remote)

Budget: $4/hr - $6/hr

Shift Schedule: 9 AM - 6 PM EST

We are looking for a detail-oriented and proactive Operations Virtual Assistant to support our daily business functions. The ideal candidate will help streamline processes, manage administrative tasks, and ensure smooth operations across departments.

About the Employer:

An established U.S.-based provider of calibration and testing services for regulated industries such as aerospace, automotive, defense, and medical. With ISO/IEC 17025 accreditation, they specialize in on-site calibration, environmental testing, and torque tool servicesdelivering precision, reliability, and compliance support tailored to industry needs.

Company core values:

  • Integrity and Trust

  • Servant Leadership

  • People and Passion

  • Open Communication

  • Entrepreneurship

Objective of this role:

  • To provide operational and administrative support that enhances the efficiency and effectiveness of the team, helping the business run smoothly on a day-to-day basis.

Responsibilities:

  • Assist with process documentation and improvement initiatives

  • Coordinate and track project timelines, deliverables, and updates

  • Support project management tasks, including planning, scheduling, and follow-ups

  • Manage calendars, schedules, and internal communications

  • Prepare reports, presentations, and operational summaries as needed

  • Monitor and maintain internal systems, tools, and databases

  • Support hiring, onboarding, and team coordination efforts

  • Perform general administrative tasks as required

Required skills and qualifications:

  • Strong organizational and time-management skills

  • Excellent written and verbal communication skills

  • Proficiency with productivity tools (e.g., Google Workspace, Microsoft Office)

  • Project management skills, including planning and tracking tasks

  • Ability to work independently and manage multiple tasks

  • Attention to detail and a problem-solving mindset

  • At least 2 years of experience in an administrative or operations support role

Preferred skills and qualifications

  • Experience with project management tools (e.g., Asana, Trello, ClickUp)

  • Familiarity with CRM or HRIS systems

  • Background in remote work or virtual assistant roles

  • Ability to adapt in a fast-paced and changing environment