Admin Assistant

OPEN TO FILIPINO JOBSEEKERS ONLY

Type of employment: Full-time (Remote)
Budget: $8/hour
Shift Schedule: 8am-5pm Mountain time

About the Employer:

Our client specializes in strategic and executive coaching, as well as leadership development training, serving small to mid-size companies across North America. They have a proven track record of helping businesses succeed and grow by mentoring CEOs and executive teams in areas such as people management, strategy, execution, cash flow, and team building. They offer a range of services, including business strategy coaching, workshops, webinars, leadership groups, employee assessments, and process improvement solutions, empowering clients to think strategically and achieve their objectives effectively.

Company core values:

• Value for All
• Do What You Say
• Be Authentically You
• Actively Learn
• Be Bold

Objectives of this role:

• Support backend operations and ensure coaches tasks are tracked and completed efficiently.

• Assist with launching services and maintaining a well-organized calendar and meeting schedule.

• Proactively send reminders to team members and suggest improvements to optimize current processes.

• Uphold established workflows and procedures.

• Manage basic project tasks and ensure confidentiality.

Responsibilities:

• Track client-related tasks and follow up to ensure timely progress.

• Provide support in launching services and managing basic projects including report creation..

• Send reminders and maintain accountability across team members.

• Handle office tasks such as drafting documents and managing files.

• Use tools like Microsoft Office, SharePoint, and HubSpot to support daily tasks.

• Identify process inefficiencies and propose actionable improvements.

• Organize and manage coaches calendars, scheduling meetings efficiently across multiple time zones.

Required skills and qualifications:

• Ability to adapt to a fast-paced environment with shifting priorities.

• Strong multitasking skills with the ability to see the big picture and identify areas for contribution.

• Advanced proficiency in Microsoft Office Suite, including SharePoint, Excel, Word, PowerPoint, and MS Teams.

• Strong organizational and detail-oriented skills.

• Ability to make decisions and take initiative independently.

• Excellent verbal and written communication skills.

• Computer literate with advanced technical skills.

• Strong internet connection and a laptop capable of running antivirus software and Microsoft Office.

• Bold personality, actively contributes ideas, and thrives in a culture that values feedback and open communication.

Preferred skills and qualifications

• Experience in project management.

• Previous exposure to the coaching business industry is an advantage but not required.

• Familiarity with HubSpot basics is a plus