Project Coordinator - Legal & Construction Support

Job title: Project Coordinator - Legal & Construction Support

Type of employment: Full-time (Remote)

Budget: $4/hr - $6/hr

Shift Schedule: 9 AM - 5 PM ET M-F

We are seeking a detail-oriented Project Coordinator - Legal & Construction Support to provide critical support to our team. In this role, you will be responsible for managing various administrative and project-related tasks, with a focus on compiling and organizing case files and documentation. Your strong organizational skills and proficiency with key software tools will be instrumental in ensuring the smooth operation of the team.

About the Employer:

A professional legal practice based in the Greater Toronto Area, specializing in high-impact advocacy and litigation across a broad spectrum of matters, including construction, expropriation, mortgage enforcement, corporate and commercial disputes, real property, estates and trusts, insurance coverage, employment, insolvency, and creditors’ remedies.

This firm serves both individuals and businesses with strategic, court-level representation across Ontario.

Company core values:

• Family-Oriented - We value strong, lasting relationships.

• Loyalty - Built on trust and long-term commitment.

• Accountability - We own our actions and results.

• Open Communication - Ask, share, and collaborate freely.

• Supportive Teamwork - Helping each other succeed every day.

Objectives of this role:

• Provide administrative and project management support to the legal team

• Assist with compiling and organizing case files and documentation

• Utilize software tools like Excel, Acrobat Pro, and e-discovery platforms to streamline workflows

Responsibilities:

• Compile and organize case files, briefs, and other legal documentation using Acrobat Pro to combine, format, and prepare PDF documents

• Leverage Excel, including formulas and macros, to automate repetitive data entry and reporting tasks

• Become proficient in using e-discovery platforms like iPro Eclipse to manage and analyze case evidence

• Prioritize and complete a variety of tasks and projects with a high level of attention to detail

• Communicate proactively with the legal team to understand priorities, provide status updates, and ask for help when needed

• Maintain a positive, patient, and collaborative attitude as part of a close-knit team

Required skills and qualifications:

• Hands-on experience in a construction project management, legal administrative, or paralegal role

• Proficient in Microsoft Office, especially Excel and Acrobat Pro

• Familiarity with e-discovery platforms and SQL databases (a plus)

• Strong organizational and time management skills, with the ability to prioritize and multitask

• Excellent attention to detail and patience, even when working with slow-loading software

• Effective communication and interpersonal skills, with a willingness to ask questions and seek help

Preferred skills and qualifications

• Background in construction or civil litigation, with an understanding of legal processes and documentation

• Experience in construction project management

• Knowledge of Python scripting for automation

• Familiarity with legal terminology and software like iPro Eclipse