Executive Assistant

About the Client: 

Our client is a private Australian investment and lending firm specializing in commercial real estate debt. We don't operate like a typical finance company our team blends deep expertise across funds management, legal, insolvency, and investment strategy to create long-term value for our investors and intelligent outcomes for our borrowers.

Our success is built on enduring relationships and a collaborative, multi-disciplinary approach to investment. We are seeking an Executive Assistant who thrives in a fast-paced, high-trust environment and who will contribute meaningfully to the daily rhythm of the business.

Role Overview:

The Executive Assistant will support the Managing Director and senior team by managing priorities, schedules, and confidential communications, while ensuring the smooth day-to-day operation of executive workflows. You will act as a central point of coordination for key stakeholders, maintaining discretion, professionalism, and efficiency at all times.

This is a unique opportunity to join a highly experienced team operating at the intersection of commercial lending, legal, and investment strategy.

Key Responsibilities:

• Provide high-level executive and administrative support to the Managing Director and senior leadership team
• Manage complex calendars, meetings, and travel arrangements
• Prepare professional documentation including investor reports, board papers, loan summaries, and legal correspondence
• Liaise confidently with investors, legal and insolvency professionals, borrowers, and internal stakeholders
• Assist in coordinating due diligence, loan administration, and investor communications
• Maintain and organise digital records, contracts, and sensitive documentation with strict confidentiality
• Support compliance, governance, and reporting processes
• Anticipate executive needs and proactively manage priorities and workflows
• Assist with project coordination across lending, investment, and legal functions
• Represent the executive office with professionalism and discretion in all interactions

Key Skills and Experience:

• Minimum 5 years experience in an Executive Assistant, Legal Secretary, or Senior Administrator role
• Strong background in financial services, legal, investment, or real estate environments preferred
• Exceptional organisational skills with the ability to manage multiple competing priorities
• High level of discretion, judgement, and confidentiality
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (especially Outlook, Word, PowerPoint, Excel)
• Experience managing confidential records and legal/financial documentation
• Confidence in liaising with C-level executives, investors, and professional services firms
• Comfortable working both autonomously and as part of a small, highly experienced team