Finance and Administrative Support

Primary Role

To provide financial and administration support to all functions within the business, ensuring integrity of all financial records and information.

Key Duties

• Accounts Payable; processing of all suppliers invoices in a timely and accurate manner ensuring coding is correct and suppliers are being paid within company set timescales.
• Accounts Receivable; processing of sales invoices on a daily basis, with all required documentation in place such as customer PO, delivery docket etc, and to ensure sales invoices are coded correctly and issued in a timely manner. This includes uploading invoices via customer portals such as Ariba.
• Credit control activities for the business ensuring that customers pay within agreed terms and risk of non-payment is minimised.
• Process timesheets in the ERP system on weekly basis, going back to service managers with any queries.
• Develop accounting procedures to continuously improve financial controls and measures.
• Recording of company credit cards at the end of the month ensuring receipts have been uploaded for all transactions
• Any month end balance sheet recons as required.

General Administration Duties

• Purchasing of stationery and consumables as required.
• Completing credit application forms.
• Processing customer credit applications obtaining trade references and all necessary documentation.

Organisational Representation and Engagement

• Comply with all legislative, BA Equipment Group HSEQ policies and company procedures
• Be a key driver in BA Equipment Group HSEQ systems and demonstrate accountability for assigned HSEQ responsibilities
• Demonstrate commitment to continually maintaining and improving the efficient operation of BA Equipment Group to benefit of the company, employees and clients
• Any other branch support tasks as directed by the Head of Finance

Skills & Experience

Essential:

• Minimum of two years experience in similar role.
• Previous office experience in a clerical or general administrative role
• High level of professionalism and personal presentation
• Reliable and punctual
• Preparedness to regularly undertake all routine tasks associated with the role
• Excellent communication and time management skills
• High attention to detail and accuracy
• Intermediate computer literacy

Desirable:

• Experience using NetSuite or similar ERP system

Qualifications

Essential:

• Recognised accounting qualification.

Desirable:

• Training in administration.