Transportation Coordinator [LOG]

Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours

About Us

At OurAssistants, we connect logistics, supply chain, and service-based businesses with top-tier virtual professionals. Our remote teams provide seamless coordination and operational support for growing U.S.-based companies. Join a supportive work culture that values precision, accountability, and career development. Learn more at ourassistants.com.

Job Summary

We are looking for a detail-oriented and organized Transportation Coordinator VA to support the logistics team by coordinating shipments, managing carrier communications, and tracking deliveries. The ideal candidate has prior experience in logistics or U.S. transportation coordination and thrives in a fast-paced, remote environment.

Key Responsibilities

Shipment Scheduling and Coordination

• Coordinate pickups and deliveries with freight forwarders, carriers, and transport providers

• Confirm schedules, shipping routes, and delivery timelines to ensure timely shipments

Tracking and Monitoring Shipments

• Monitor shipment status in real time and update stakeholders on progress

• Address any potential delays and keep internal teams informed

Carrier and Vendor Communication

• Act as the primary point of contact for carriers and vendors

• Resolve transit-related issues such as delays, routing problems, or product damage

Documentation and Compliance

• Prepare shipping documents such as bills of lading, customs paperwork, and invoices

• Ensure compliance with transportation regulations (domestic and international)

Rate Negotiation and Cost Management

• Negotiate shipping rates with carriers and seek cost-effective delivery options

• Monitor and report on transportation expenses and identify savings opportunities

Data Management and Reporting

• Maintain accurate shipment records and update logistics management systems

• Generate reports on delivery timelines, carrier performance, and shipping costs

Problem Solving and Process Improvement

• Proactively address disruptions in the transportation process

• Recommend improvements to increase shipping efficiency and accuracy

Qualifications and Skills

Required:

• 12+ years of experience in transportation coordination or logistics (U.S. experience preferred)

• Proficiency in Microsoft Excel and familiarity with documentation processes

• Strong written and verbal communication skills

• Excellent time management and multitasking skills

• Ability to troubleshoot and resolve logistics issues independently

Preferred:

• Experience with international shipping and customs processes

• Familiarity with transportation management systems (e.g., LoadPilot, TMS)

• Previous remote experience in a logistics support role

Additional Requirements

• Must be currently residing in the Philippines or Latin America

• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Competitive salary

• Permanent work-from-home setup

• Opportunities for professional development and growth within the logistics team

• Supportive and collaborative team environment