PH - Transportation Coordinator

Job Overview:
We are looking for a detail-oriented and organized Transportation Coordinator VA to join our logistics team. This remote position will play a key role in ensuring the timely and efficient movement of goods from suppliers to customers by managing transportation schedules, coordinating with carriers, and tracking shipments. Ideal candidates will have experience in logistics or transportation coordination, with strong communication skills and a proactive approach to resolving transit issues.

Key Responsibilities:

1. Shipment Scheduling and Coordination:
   • Coordinate and schedule pickups and deliveries with carriers, freight forwarders, and other transport providers.
   • Confirm and organize shipping details, including carrier rates, routes, and timelines, to ensure cost-effective and timely delivery.
2. Tracking and Monitoring Shipments:
   • Monitor the status of shipments in real-time, ensuring goods are on track to reach their destination.
   • Provide regular updates to internal teams and stakeholders about shipment progress and notify them of any potential delays.
3. Carrier and Vendor Communication:
   • Serve as the main point of contact between carriers, vendors, and the logistics team.
   • Address and resolve any issues related to transportation, including route changes, delays, or damage to goods in transit.
4. Documentation and Compliance:
   • Prepare and manage all necessary transportation documents, such as bills of lading, invoices, and customs paperwork.
   • Ensure shipments comply with all regulatory requirements, including domestic and international shipping regulations.
5. Rate Negotiation and Cost Management:
   • Negotiate rates with carriers to optimize shipping costs and find the best service options for each shipment.
   • Track and report transportation expenses, working to identify cost-saving opportunities within the transport process.
6. Data Management and Reporting:
   • Maintain accurate records of all transportation activities and update the logistics management system with relevant information.
   • Generate regular reports on shipping timelines, carrier performance, and transportation costs to assist in decision-making.
7. Problem Solving and Issue Resolution:
   • Proactively identify and resolve any transportation issues or disruptions, coordinating with carriers and other parties as needed.
   • Propose improvements to streamline the transportation process and enhance efficiency.

Qualifications:

• Experience: Minimum of 1-2 years in US transportation coordination, logistics, or a related field.
• Technical Skills: Proficiency in Microsoft Office, particularly Excel; experience with logistics or transportation management software is a plus.
• Communication Skills: Strong verbal and written communication skills for effective interaction with carriers and team members.
• Organizational Skills: Exceptional time management and multitasking abilities to handle multiple shipments and deadlines simultaneously.
• Problem-Solving: Ability to troubleshoot and resolve transportation-related issues efficiently.

Preferred Qualifications:

• Familiarity with international shipping procedures and customs documentation.
• Experience working remotely in logistics or transportation coordination.
• Proficiency in using transportation management software (e.g., TMS, LoadPilot, or similar).

Benefits:

• Competitive hourly rate
• Fully remote role
• Opportunities for growth within the logistics team

If you are a detail-oriented, reliable, and proactive individual with experience in transportation coordination, apply to join us as our Transportation Coordinator VA!