Virtual Executive Assistant (Commercial Real Estate)

Location: Work from Home
Type of Employment: Full-time
Work shift: USA Business Hours

About Us:

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us to be part of a dynamic team that values excellence and innovation. For more, visit ourassistants.com.

About the Role:

We are seeking a highly organized, detail-oriented, and proactive Virtual Executive Assistant to support a Commercial Real Estate entrepreneur with a growing portfolio of multifamily assets. The ideal candidate is not just a task manager, but a true partner who brings experience in accounting, property management, and light asset management to the table. If you're energized by spreadsheets, creating systems, reconciling financials, and helping drive growth, we want to hear from you.

Key Responsibilities:

Financial & Asset Support

• Reconcile monthly bank statements across multiple properties
• Assist in reading and analyzing property P&Ls and financial statements
• Support the asset management process through Excel modeling and quant analysis
• Track KPIs and property performance metrics
• Assist in preparing investor and lender reporting packages

Operations & Property Management Support

• Support property management teams with administrative tasks
• Help implement and refine management processes and systems
• Maintain digital filing systems in Dropbox or similar platforms
• Organize and maintain documents such as leases, contracts, and compliance items

Executive Assistance & Project Management

• Schedule meetings, manage calendars, and coordinate travel
• Draft and manage professional client-facing emails and correspondence
• Help track and drive key projects and initiatives to completion
• Serve as a body double for accountability and momentum on time-sensitive tasks

CRM & Sales Support

• Set up and maintain a CRM database (e.g., HubSpot, Zoho, or similar)
• Organize and track leads, contacts, and investor information
• Help manage outbound communications and marketing initiatives

Preferred Qualifications:

• 2+ years in commercial or multifamily real estate, accounting, or asset management
• Strong proficiency in Excel / Google Sheets (quantitative models, formulas, formatting)
• Experience reconciling bank statements and reviewing P&L statements
• Background in property management or bookkeeping a plus
• CRM database experience (setup, maintenance, basic automation)
• High attention to detail and organizational skills
• Excellent written communication skills; polished and professional tone
• Tech-savvy comfortable navigating various platforms (Dropbox, Slack, Zoom, task management tools)
• Self-starter who enjoys creating order from chaos
• Positive, eager-to-help attitude and team player mindset

Bonus Points If You Have:

• Experience working remotely with entrepreneurs or small teams
• Familiarity with U.S. real estate terminology and systems
• Prior experience building filing systems or standard operating procedures
• Project management certifications or experience (Asana, Trello, ClickUp, etc.)