PH - Property Manager

Location: Work from Home
Type of Employment: Full-time or part-time depending on the business need.
Work shift: USA Business Hours

Job Overview

We are seeking dedicated and proactive individuals for various Property Management roles within our organization. Whether you are Property Manager, Assistant Property Manager, Admin & Executive Assistants, Maintenance Coordinator, Leasing Coordinator, Tenant Screener, and HOA Specialist, we have a place for you. 

Ideal candidates will be responsible for ensuring our properties are well-maintained, fully occupied, and operating efficiently. Strong communication skills, attention to detail, and the ability to manage multiple tasks are essential for all positions.

Key Roles:

Property Manager

• Property Maintenance: Oversee maintenance and repair activities, ensuring properties are well-maintained and issues are promptly resolved.

• Tenant Relations: Act as the primary point of contact for tenants, addressing their concerns and needs, and ensuring high levels of tenant satisfaction.

• Leasing and Marketing: Manage the leasing process, including advertising vacancies, showing properties, screening applicants, and preparing lease agreements.

• Financial Management: Oversee the financial performance of the properties, including budgeting, rent collection, expense management, and financial reporting.

• Compliance: Ensure properties comply with local, state, and federal regulations, including safety standards and fair housing laws.

• Vendor Management: Negotiate and manage contracts with service providers, including maintenance, landscaping, security, and cleaning services.

• Record Keeping: Maintain accurate and up-to-date records of property transactions, tenant information, maintenance activities, and financial reports.

• Strategic Planning: Develop and implement strategies to maximize property occupancy, enhance property value, and improve operational efficiency.

Assistant Property Manager

• Support: Assist the Property Manager with daily operations, including tenant relations, maintenance coordination, and financial management.

• Tenant Communication: Handle tenant inquiries and follow up on maintenance requests.

• Leasing Support: Assist with leasing activities, including showing properties and processing lease agreements.

• Administrative Duties: Perform administrative tasks such as preparing reports, managing records, and coordinating meetings.

Admin & Executive Assistants

• Administrative Support: Provide administrative support to the property management team, including scheduling, correspondence, and documentation.

• Office Management: Oversee office operations, manage supplies, and ensure a well-organized work environment.

• Executive Assistance: Support executives with calendar management, travel arrangements, and special projects.

Maintenance Coordinator

• Maintenance Scheduling: Plan and schedule regular maintenance activities to ensure properties remain in excellent condition.

• Vendor Coordination: Liaise with external service providers for repairs, maintenance, and inspections.

• Work Order Management: Track and manage work orders, ensuring timely and efficient resolution of maintenance issues.

• Inventory Management: Maintain an inventory of maintenance supplies and equipment, ensuring adequate stock levels.

Leasing Coordinator

• Leasing Process: Manage the leasing process from start to finish, including advertising vacancies, showing properties, and processing applications.

• Lease Agreements: Prepare, review, and finalize lease agreements, ensuring all terms and conditions are met.

• Move-In Coordination: Facilitate the move-in process, ensuring tenants have a smooth transition into their new homes.

Tenant Screener

• Application Processing: Review and process rental applications, conducting thorough background and credit checks.

• Screening: Interview prospective tenants to ensure they meet the company's criteria.

• Record Keeping: Maintain accurate records of tenant applications and screening results.

HOA Specialist

• HOA Management: Manage homeowner association (HOA) operations, including coordinating meetings, enforcing rules, and addressing member concerns.

• Financial Oversight: Oversee HOA finances, including budgeting, dues collection, and financial reporting.

• Community Relations: Foster positive relationships within the community, addressing resident concerns and organizing community events.

Qualifications

• Experience: Minimum of 1 year of experience in property management or a related field, depending on the specific role.

• Skills: Strong organizational, communication, and negotiation skills. Proficiency in property management software such as AppFolio, Buildium, Vantaca, etc.

• Certifications: Relevant certifications such as Certified Property Manager (CPM) are a plus.

• Knowledge: Understanding of property management laws and regulations, financial management, leasing processes, and maintenance operations.

Personal Attributes

• Detail-Oriented: High attention to detail and accuracy in managing property-related tasks.

• Problem-Solver: Ability to identify and resolve issues efficiently and effectively.

• Customer-Focused: Strong commitment to providing excellent customer service to tenants and property owners.

• Team Player: Ability to work collaboratively with team members, vendors, and other stakeholders.

• Time Management: Excellent time management skills with the ability to prioritize tasks and meet deadlines.