Accounts Payable Specialist (Property Management)

Location: Work from Home 
Type of Employment: Full-time
Work shift: USA Business Hours

About Us:

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us to be part of a dynamic team that values excellence and innovation. For more, visit ourassistants.com.

Job Summary:

We are looking for a highly organized and detail-oriented Accounts Payable Specialist with hands-on experience using Vantaca software, preferably within an HOA or property management setting. The ideal candidate will be responsible for processing invoices, managing vendor accounts, ensuring timely payments, and maintaining accurate financial records in compliance with company policies. If youre a proactive team player with AP experience and Vantaca proficiency, we want to hear from you!

Key Responsibilities:

• Invoice Processing: Accurately enter, review, and process a high volume of vendor invoices using Vantaca.

• Vendor Management: Maintain vendor records, ensure W-9s and insurance documents are up-to-date, and respond to vendor inquiries.

• Payment Management: Prepare and process check runs, ACH, and online payments in accordance with due dates.

• Reconciliation: Reconcile vendor statements and resolve discrepancies in a timely and professional manner.

• Expense Coding: Ensure proper GL coding and approval routing of invoices based on company policies.

• Compliance: Follow AP policies and procedures, ensuring all documents are processed and filed in accordance with internal controls.

• Communication: Coordinate with property managers, board members, and internal departments regarding invoice approvals and payment status.

• Reporting: Assist with generating AP-related reports and support month-end close activities.

Qualifications:

Education:

Associate or Bachelors degree in Accounting, Finance, or related field (preferred but not required).

Experience:

• 2+ years of experience in Accounts Payable or similar role, preferably in property management or HOA accounting.

• Hands-on experience with Vantaca is required.

Technical Skills:

• Proficiency in Vantaca and accounting software.

• Familiarity with Microsoft Excel, Outlook, and cloud-based document systems.

• Understanding of basic accounting principles and AP workflow.

Soft Skills:

• Detail-oriented with a high degree of accuracy.

• Strong organizational and time-management skills.

• Excellent verbal and written communication.

• Ability to prioritize tasks, work independently, and meet deadlines in a remote setting.

Note: Only applicants based in the Philippines and Latin America will be considered.