Maintenance Coordinator [PM]

Location: Work from Home
Type of Employment: Full-time or Part-time (depends on client requirements)
Work Shift: US Business Hours

About Us

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us and be part of a dynamic team that values excellence and innovation. Learn more at ourassistants.com.

Job Summary

We are looking for a highly organized and responsive Maintenance Coordinator to manage property maintenance requests, vendor assignments, and work order follow-ups. The ideal candidate will coordinate repair and service needs between tenants, vendors, and property managers, ensuring timely and high-quality resolution of maintenance issues.

Key Responsibilities

• Receive and respond to maintenance requests via phone, email, or property management software

• Create, assign, and monitor work orders in coordination with vendors and technicians

• Communicate service updates with tenants and property owners

• Follow up on open work orders to ensure timely completion and resident satisfaction

• Verify and process vendor invoices for accuracy and completeness

• Manage emergency maintenance situations with appropriate urgency

• Maintain detailed maintenance logs and vendor performance records

• Generate maintenance activity reports for property managers and owners

Qualifications and Skills

Required:

• 2+ years of experience in property management or maintenance coordination

• Familiarity with property management software (e.g., AppFolio, Buildium, Propertyware)

• Excellent English communication skills, both written and verbal

• Ability to prioritize and manage multiple maintenance requests simultaneously

• Strong problem-solving and decision-making abilities

• Experience coordinating with vendors, contractors, and maintenance teams

Preferred:

• Background in handling residential and property maintenance

• Knowledge of maintenance workflows, service SLAs, and tenant satisfaction practices

• Experience in handling after-hours or emergency maintenance requests

Additional Requirements

• Must be currently residing in the Philippines or Latin America

• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Permanent work-from-home setup

• Ongoing training and professional development opportunities

• Collaborative and supportive work environment

• Competitive salary