PH - Assistant Property Manager

Location: Work from Home
Type of Employment: Full-time or part-time depending on the business need.
Work shift: USA Business Hours

Job Overview

We are looking for a dedicated and organized Assistant Property Manager to support our property management team in the daily operations of residential and/or commercial properties. This role involves assisting with tenant relations, lease management, property maintenance coordination, and administrative tasks. The ideal candidate will possess a strong background in property management, excellent communication skills, and a commitment to providing a high level of service to tenants and property owners alike.

Key Responsibilities

• Tenant Relations
  • Serve as the first point of contact for tenant inquiries and address any issues or concerns promptly.
  • Communicate building policies, procedures, and regulations to tenants.
  • Assist with tenant move-in and move-out processes, ensuring a smooth transition.
• Lease Administration
  • Assist in preparing, managing, and updating lease agreements.
  • Track lease expirations and renewals, ensuring all documentation is accurate and up to date.
  • Process and follow up on lease applications, including background and credit checks as needed.
• Maintenance Coordination
  • Oversee and prioritize maintenance requests, coordinating with vendors and contractors.
  • Ensure timely responses to urgent repairs and regular maintenance tasks.
  • Maintain a record of maintenance activities, vendor information, and work orders.
• Financial Management
  • Assist in managing rent collection and follow-up on any outstanding payments.
  • Prepare and review financial statements, budgets, and expense reports as directed by the Property Manager.
  • Support cost control initiatives to maximize property profitability.
• Administrative Support
  • Maintain accurate records of all property operations, tenant interactions, and financial transactions.
  • Support the Property Manager with reports, correspondence, and property documentation.
  • Coordinate property inspections and ensure compliance with safety standards.

Qualifications

• Experience: Minimum of 2 years in US property management, real estate, or a related field, ideally in an assistant or coordinator role.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in property management software (e.g., Yardi, Buildium, Appfolio) and Microsoft Office Suite.
• Technical Requirements: Reliable internet connection, a computer with up-to-date software, and familiarity with virtual communication tools.

Preferred Qualifications

• Familiarity with lease management, property maintenance coordination, and tenant relations.
• Knowledge of local property management regulations and compliance standards.
• Ability to work independently, with a proactive approach to solving problems.