EA to Property Manager [PM]

Location: Work from Home
Type of Employment: Full-time or Part-time (depends on client requirements)
Work Shift: US Business Hours

About Us

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us and be part of a dynamic team that values excellence and innovation. Learn more at ourassistants.com.

Job Summary

We are looking for a proactive and detail-oriented Executive Assistant to a Property Manager to support the daily operations and administrative tasks of our U.S.-based property management clients. This role involves managing calendars, communications, documentation, and reportingensuring the Property Manager can operate efficiently and focus on high-level tasks.

Key Responsibilities

• Manage emails, calendars, and appointments on behalf of the Property Manager

• Prepare and organize property management documents such as lease agreements, notices, and reports

• Coordinate maintenance schedules, vendor communication, and resident updates

• Track tasks and follow up on deadlines, inspections, rent collections, and lease renewals

• Draft communications, respond to inquiries, and relay messages to tenants, vendors, and owners

• Assist in preparing presentations, financial summaries, and board meeting materials

• Maintain organized digital files and update property records in software systems

• Handle confidential information with discretion

• Provide general administrative and operational support as needed

Qualifications and Skills

Required:

• 2+ years of experience in administrative or executive support, ideally in a property management setting

• Proficiency in property management software (e.g., AppFolio, Buildium, Yardi)

• Excellent written and verbal English communication skills

• Strong organizational skills and the ability to manage competing priorities

• Familiarity with lease terms, notices, and property maintenance coordination

• Proficiency with Google Workspace or Microsoft Office tools

Preferred:

• Experience working with U.S.-based property managers or leasing teams

• Ability to prepare reports, presentations, and internal updates for executives

• Knowledge of fair housing laws and landlord-tenant regulations

Additional Requirements

• Must be currently residing in the Philippines or Latin America

• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Permanent work-from-home setup

• Ongoing training and professional development opportunities

• Collaborative and supportive work environment

• Competitive salary