Accounts Payable Specialist (Nightshift - US)

ABOUT THE ROLE 

Accounts Payable (AP) Specialist is responsible for reviewing, verifying, and accurately processing vendor invoices and credit transactions. They play a critical role in maintaining accurate financial records, ensuring outstanding vendor credits are properly received and recorded, supporting vendor relationships, and ensuring compliance with company policies and financial procedures.

KEY RESPONSIBILITIES 

• Review and validate outstanding vendor credit transactions to ensure accuracy and completeness before processing.

• Match work order numbers against corresponding invoice numbers and identify discrepancies in transaction details.

• Correct data entry errors, including incorrect digits, invalid characters, and formatting issues, before resubmitting transactions through Tire HQ.

• Retrieve and verify invoice information using the client's legacy POS system when additional validation is required.

• Process, enter, classify, and accurately code vendor credits in RAMP, ensuring proper recording of accounts payable transactions.

• Monitor outstanding credit memos and ensure that applicable vendor credits are received and properly recorded.

• Maintain accurate documentation and transaction records in accordance with company standards.

• Manage high-volume and repetitive data processing while maintaining accuracy, productivity, and established timelines.

• Handle confidential financial and vendor information responsibly.

• Perform other accounting and administrative tasks as assigned.

SKILLS AND QUALIFICATIONS

• Proven working experience in Accounts Payable, Accounts Receivable, or a related financial data processing role.

• Strong data entry skills with exceptional attention to detail and accuracy.

• Ability to verify numerical references, invoice details, and transaction information accurately.

• Comfortable handling high-volume, repetitive data entry across multiple web-based systems.

• Excellent written and verbal English communication skills.

• Strong time management, organizational, and multitasking abilities.

• Ability to work independently in a fast-paced environment.

• NICE-TO-HAVES

• Experience using RAMP or similar financial processing platforms.

• Experience in data cleanup, data validation, system migration, or large-scale transaction reconciliation.

• Previous experience handling high-volume vendor credits, credit memos, or accounts payable adjustments.

OTHER QUALIFICATIONS

• At least 2 years of experience in customer service, data entry, or a related financial operations role.

• Accounting or Finance-related educational background preferred.

• Demonstrated ability to investigate and resolve transaction discrepancies.

• Ability to manage repetitive tasks without compromising accuracy.

• Excellent written and verbal communication skills (at least 8/10).

• Excellent MS Office proficiency (at least 9/10).