Accounts Payable Specialist (Nightshift - US)

ABOUT THE ROLE:

The Accounts Payable (AP) Specialist is responsible for managing the financial responsibilities related to a company's outstanding bills and invoices. This role is essential for ensuring that the organization's financial transactions are accurately recorded, vendors are paid on time, and financial statements are maintained with accuracy and integrity.

KEY RESPONSIBILITIES:

• Review, validate, and vouch invoices in ERP (IFS) for payment, ensuring accuracy and compliance with company policies.
• Perform three-way matching among purchase orders, receiving documents, and vendor invoices.
• Process invoices for inventory, direct purchases, manufacturing supplies, utilities, office supplies, telephone and internet services, and other miscellaneous expenses.
• Investigate invoice discrepancies, including pricing, quantities, units of measure, and purchase order mismatches.
• Work with buyers and internal stakeholders to resolve invoice and purchasing discrepancies.
• Monitor AP inboxes and ensure invoices are routed appropriately for processing.
• Review historical vendor activity and identify missing invoices when necessary.
• Communicate directly with vendors to obtain missing invoices and support timely payment processing. Accurately maintain invoice documentation and records in accordance with company standards.
• Protect organizational information by maintaining confidentiality.



SKILLS AND QUALIFICATIONS:

• Bachelor's degree in accounting, finance, business administration, or a related field preferred.
• Two or more years of hands-on accounts payable or closely related accounting experience.
• Experience using an ERP or accounting system; IFS ERP experience is preferred.
• Proficiency in Microsoft Excel and Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and sound judgment.
• Ability to identify problems, determine appropriate solutions, and follow issues through completion.
• Ability to manage changing priorities, work independently, and collaborate effectively in a remote environment. 
• Ability to maintain the confidentiality of vendor, financial, and organizational information.