Estimator Support – Fence Projects (Nightshift - US)

ABOUT THE ROLE

The Estimator Support role provides estimating capacity for project bidding across the product types of the client's bids, including chain link, ornamental, PVC and wood fence, and guide rail. Operating within defined scope boundaries, the role extracts accurate measurements and specifications from supplied plans and provides them to manufacturers and vendors to obtain material costs. The role builds detailed quotes within Salesforce and tracks them through the pipeline to closure, with completed quotes routed to the assigned client's Systems salesperson for review and escalation to the Senior Estimator or VP of Estimating as needed. This is a transactional support role: it works from supplied specifications and approved rules, and does not cover independent design, solution recommendations, site visits, or binding negotiations.

KEY RESPONSIBILITIES

Key Estimating Responsibilities

• Provide estimating support by reviewing assigned project plans and bid documents for the assigned scopes.
• Extract and compile precise measurements, specifications, and quantities from bid documents so that fence manufacturers and vendors can provide accurate material pricing.
• Build, update, and manage complete project quotes directly within Salesforce using approved pricing inputs and estimating rules.
• Track and follow built quotes through the Salesforce pipeline to closure, routing completed quotes to the assigned salesperson for review, with escalation to the Senior Estimator or VP of Estimating as needed.
• Identify missing or conflicting information in supplied specifications and obtain clarification through agreed channels without making independent design assumptions.
• Maintain accurate opportunity records, documenting all assumptions, source documents, and correspondence for a clean sales handoff.

Client-Specific Responsibilities

• Build all assigned estimates and quotations in Salesforce, ensuring communications, threads, and attachments are linked to the correct opportunity.
• Coordinate with external vendors by supplying exact project measurements and requirements to obtain or confirm material prices, operating strictly within delegated communication limits.
• Use Bluebeam, or equivalent takeoff software, for digital fence takeoffs and follow client's Systems conventions for document identification and markup.
• Use CFS/Fence Cloud, or its internal replacement once rolled out, for chain-link quantities and inventory pricing, and manufacturer or vendor quotes for other product types.
• Submit all final estimates in Salesforce for review by the assigned salesperson, escalating margin and pricing questions to the Senior Estimator or VP of Estimating before transmission.
• Handle factual pre-bid clarification and routine customer follow-up within agreed delegation.
• Immediately escalate any judgment-led issues, scope variations, or sales decisions.

REQUIRED SKILLS & QUALIFICATIONS

• Strong attention to detail, thoroughness, and numerical accuracy for gathering strict measurements.
• Clear written and verbal communication for coordinating material costs with external manufacturers and internal pipeline updates.
• Ability to organize information, manage assigned deadlines, build accurately in Salesforce, and escalate uncertainty.
• Willingness and ability to learn the product range, including chain link, ornamental, PVC and wood fence and guide rail, together with estimating rules and client-specific systems through knowledge transfer, and to adapt to new estimating tools including client's Systems' internal tool.
• Ability to work collaboratively, follow documented approval limits strictly, and protect client information.
• Proficiency with Bluebeam or equivalent takeoff software, and working knowledge of Microsoft Outlook, Excel, and Word.

PREFERRED SKILLS & QUALIFICATIONS

• Estimating experience in fencing or other construction trades.
• Experience reading blueprints, specifications, and bid plans to perform basic takeoffs.
• Hands-on experience building and tracking quotes in Salesforce.
• Familiarity with CFS/Fence Cloud or similar tools. Not a screening requirement: much of the industry does not use CFS, and Pro Max Fence Systems plans to replace it with an internal estimating tool.

CLIENT REQUIRED SKILLS & QUALIFICATIONS

• Availability for the agreed Monday–Friday schedule aligned with U.S. Eastern business hours.
• Thorough and accurate data entry for estimates, documented assumptions, and complete sales handoffs.
• Ability to apply approved product, quantity, and labor rules strictly after knowledge transfer without deviating into design.

CLIENT PREFERRED SKILLS & QUALIFICATIONS

• Knowledge of chain link, ornamental, PVC and wood fence and guide rail products, including specifications and basic installation requirements.
• CRM opportunity management and bid-communication documentation experience (specifically Salesforce).
• U.S. commercial/industrial construction bidding and supplier-pricing communication experience.