About the job Human Resource & Administration Executive
Job summary:
Are you an HR practitioner looking to grow your career and gain broader exposure across human resource management and administration? Orangeleaf Consulting is looking for a motivated, organised and detail-oriented HR & Administration Executive to support and manage the company's day-to-day HR and administrative operations. In this role, you will handle various HR functions throughout the employee lifecycle, ensure smooth HR operations, maintain accurate employee records and provide timely support to employees and management. You will also contribute to employee engagement initiatives and help ensure that HR practices are aligned with company policies and applicable employment regulations.
Responsibilities:
1. HR Operations & Employee Administration- Handle day-to-day HR operations, including employee onboarding, confirmation, contract renewals, transfers and offboarding.
- Prepare employment-related documents, including employment contracts, confirmation letters, warning letters and other HR correspondence.
- Maintain and update employee records, personnel files and HR information within the HR management system.
- Manage employee attendance, leave administration, time-off requests and other HR-related matters.
- Coordinate monthly payroll preparation and ensure accurate attendance, leave, claims and payroll information is submitted on time.
- Assist with statutory contributions and other employment-related administrative matters.
2. Employee Relations & Engagement
- Serve as the point of contact for employees on general HR matters, policies and procedures.
- Assist in handling employee grievances, disciplinary matters and workplace concerns in consultation with management.
- Coordinate employee engagement activities, company events, outings and monthly wellness sessions.
- Assist in gathering employee feedback and implementing initiatives to improve employee experience and workplace culture.
- Administer employee benefits, including medical insurance, medical claims, allowances and other employee entitlements.
- Process monthly salary and benefits & assist with annual salary benchmarking through market research and data collection.
- Maintain accurate records of employee compensation, benefits and salary adjustments.
- Coordinate with insurance providers and relevant parties on employee medical coverage and claims.
- Coordinate annual KPI setting and performance appraisal exercises.
- Follow up with employees and managers on performance review submissions and documentation.
- Maintain performance management records and assist in coordinating performance review meetings.
- Coordinate internal and external training programmes, including registration, scheduling and training records.
- Assist in identifying training requirements and tracking employees' training and certification progress.
- Ensure HR documentation and employee records are properly maintained and updated.
- Assist in reviewing and updating the employee handbook, HR policies and internal guidelines.
- Ensure day-to-day HR practices comply with applicable employment laws and statutory requirements.
- Assist in conducting HR audits and preparing the necessary employment documentation.
- Keep updated on relevant employment legislation and HR practices.
- Coordinate employment pass and dependent pass applications, renewals and cancellations for expatriates.
- Liaise with relevant authorities, agencies and internal stakeholders to facilitate the application process.
- Monitor pass expiry dates and ensure timely submission of renewal applications.
- Maintain proper documentation and records relating to expatriate employment matters.
- Handle general office administration, facilities coordination and workplace maintenance.
- Monitor office supplies, equipment and inventory records.
- Liaise with building management, vendors and service providers on office-related matters.
- Assist in processing administrative expenses, invoices and other office-related documentation.
- Provide general administrative support to management and employees when required.
Requirements
- Bachelor's degree in human resources management, psychology or equivalent.
- Minimum 3-5 years of working experience in Human Resources Generalist role.
- Excellent interpersonal and communication skills.
- Fluent in both verbal and written English.
- Able to multitask and work independently in a dynamic and fast-paced environment.
- Demonstrates flexibility and adaptability according to changing needs and priorities.
- Sound knowledge of Malaysia's Employment Act and Labour Laws.
- Experience in reporting directly to CEO or Managing Director.
- Meticulous, organized, and able to meet deadlines.
- Experience with HRMS and other HR technologies.
- Familiar with Malaysian employment and dependent pass application process for expatriates.
What Do We Offer?
We offer exciting and challenging projects that will push your skills to the next level. Some said we are the AI enabled for enterprise software solutions. You will be one of the pioneers of a young and ambitious team that is determined to change the way software applications are developed. A place for opportunities for career growth and professional development through mentorship, training, and ongoing learning initiatives. you get up to 5 times 2 hours time-off per year, RM100 parking claim, work 4.5 days, performance based on deliverables for increment and bonuses, RM100K insurance coverage, RM 800/year outpatient claim and many more benefits!
If this sounds like you then we would like you to submit a recent resume and cover letter detailing what you find interesting about this position, your general opinion on low-code platforms and why you are the ideal candidate for this job. We are looking forward to your submission.
About Orangeleaf Consulting
Orangeleaf Consulting is a multinational company that provides digitization and technology innovation consultancy services and custom software system development based on the low-code software development platform Mendix. Mendix enables software development that is up to 10 times faster than traditional software programming.
Both consultancy and development services help customers to optimize business processes by utilizing the latest technological developments to extend or improve their business. This can be realized by applying existing technology to an organization or developing tailor made software that fits the client organization's needs.