Document Controller

Document Controller

Role Purpose:

• We are seeking an organized and detail-oriented Document Controller to join our team. 
• The ideal candidate will manage the company's documentation processes, ensuring that all documents are properly stored, tracked, and distributed to relevant stakeholders.
• The Document Controller will also ensure compliance with company and regulatory standards, making it easy to access and retrieve documents when needed.

Key accountabilities

• Manage and maintain all company documents, ensuring they are up-to-date, accessible, and properly stored throughout the project lifecycle.
• Organize and categorize documents for easy retrieval and distribution.
• Ensure that all documents comply with internal and external regulations and standards
• Track and manage document versions, ensuring that obsolete documents are archived or destroyed.
• Liaise with different departments and stakeholders to ensure documents are distributed and filed correctly, internally and externally.
• Support project teams with document-related activities, ensuring proper documentation during project lifecycles.
• Implement and maintain a document control system, ensuring a smooth workflow for document management.
• Assist with audits and ensure document compliance during internal and external audits.
• Comply to all companies governance and safety, health, environment, risk and quality (SHERQ) requirements.
• Respond to requests for information and documentation in a timely manner.
• Ensure confidentiality and security of sensitive documents.

Core competencies, knowledge and experience

• Must be computer literate with sound knowledge of all Microsoft office applications
• Ability to manage and resolve queries timeously
• Administration and communication skills
• Knowledge of all reporting systems
• Must have technical / professional qualifications:
• Matric (Essential)
• Diploma / Certificate in Administration preferred.