Executive Assistant - Philippines (Remote)

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Job Title:  Executive Assistant
Location: Remote (PH Residents Preferred)
Compensation: $800-$1200/monthly

Overview:

We are seeking a proactive and highly organized Executive Assistant (EA) with experience in finance or working within an accounting agency. This role involves providing top-level administrative support to the CEO of a dynamic company, managing day-to-day tasks such as email coordination, scheduling, and project management while supporting finance-related activities. The ideal candidate is detail-oriented, excels in multitasking, and has a strong understanding of financial workflows.

Key Responsibilities:

• Daily & Weekly Operations:
  • Email Management: Maintain Inbox Zero for multiple email accounts, ensuring prompt and professional responses.
  • Calendar Management: Plan and schedule weekly meetings, ensuring agendas and objectives are prepared in advance.
  • Finance Coordination: Track financial-related deliverables, such as invoicing, expense reports, and client payments, ensuring accuracy and timeliness.
  • Document Preparation: Draft, edit, and manage financial reports, contracts, and presentations for leadership review.
  • Client Management: Oversee client communications related to financial matters, ensuring deliverables and deadlines are met.
  • Project Coordination:
  • Assist in the execution of finance-related projects, including preparing materials, tracking deadlines, and ensuring deliverables are completed.
  • Conduct research on financial trends or data as needed, ensuring relevance and accuracy.
  • Travel & Logistics:
    • Travel Arrangements: Manage travel plans, including booking flights, accommodations, and transportation for both business and personal needs.
  • Scheduling: Organize personal appointments such as healthcare or financial consultations.
  • Administrative Support:
    • Submit receipts, prepare and track expense reports, and maintain organized financial records.
    • Provide support for meetings, including creating agendas, attending to take notes, and managing follow-up tasks.
    • Assist with board-related financial presentations or documents.
  • Communication:
    • Act as the liaison between the CEO and internal/external stakeholders on financial and administrative matters.
    • Monitor and respond to inquiries related to LinkedIn, email, and other communication channels on behalf of the CEO.
    • Process Improvement:
    • Identify opportunities to streamline financial and administrative workflows, increasing efficiency.
    • Implement tools or systems to optimize recurring tasks, such as expense tracking or client invoicing.
    • Monthly & Ad-Hoc Responsibilities:
    • Prepare and review monthly financial summaries and updates to share with leadership or stakeholders.
    • Manage ad-hoc administrative and finance-related tasks or special projects as assigned.

Qualifications:

• Required:
  • Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
  • 1- 3 years of experience as an Executive Assistant, ideally within finance or accounting.
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and project management tools (e.g., Asana, Trello).
  • Strong organizational skills with exceptional attention to detail.
  • Fluency in English is a must.
  • Ability to handle sensitive financial information with discretion.
  • Strong time management skills and ability to work effectively in a remote environment.
• Preferred:
  • Experience working with executives in accounting firms or finance-focused companies.
  • Familiarity with tools like Google Workspace, Slack, and Zoom.
  • Knowledge of financial reporting or compliance regulations.

Click here to apply.