Executive Virtual Assistant

Role: Executive Virtual Assistant

Division: Delivery

Company Overview

OnSpot Global is a dynamic startup company specializing in providing top-notch outsourcing solutions, with a particular focus on the logistics industry. While our core expertise lies in logistics, we are also well-equipped to cater to the diverse outsourcing needs of businesses across various sectors.

We are committed to delivering exceptional customer service and building strong relationships with our clients. Our team of experienced professionals provides tailored solutions that meet the unique requirements of each client. We are seeking a highly motivated and results-oriented Executive Virtual Assistant Specialist to join our team and contribute to our growth.

Clients Overview:

We are a dynamic company specializing in food and beverage distribution and importing. Our business focuses on the production of high-quality fresh pasta, catering to distributors, restaurants, country clubs, and more. We also manage Festivale Wine Distributors, offering a curated selection of wines for various clientele. With a strong commitment to quality and exceptional service, we aim to provide the finest products to meet the unique needs of our partners and customers.

About the Role

We are seeking a highly organized and detail-oriented Virtual Assistant to fulfill the dual roles of Office Manager and Bookkeeper. The ideal candidate will manage day-to-day operations, handle administrative tasks, and provide essential bookkeeping services. This role requires someone with strong communication skills, proficiency in QuickBooks, and the ability to manage key responsibilities while the client is traveling.

Duties and Responsibilities

• Manage daily operations and ensure smooth workflow.

• Handle calls, respond to emails, and manage the inbox.

• Perform bookkeeping tasks, including invoicing and payment tracking.

• Maintain accurate financial records in QuickBooks.

• Assist with creating and managing invoices.

• Understand and apply basic accounting principles (debits and credits).

• Serve as a point of contact for operations when the client is out of the country.

• Support various administrative tasks as needed.

Qualifications:

• Minimum of five (5) years of experience as a Virtual Assistant or in a related administrative role.

• Proven experience as a Virtual Assistant, Office Manager, or similar role.

• Proficiency in QuickBooks and general bookkeeping.

• Strong understanding of invoicing and accounting (debits, credits, etc.).

• Excellent organizational and time management skills.

• Ability to manage communications, calls, and emails efficiently.

• Reliable and self-motivated with a proactive attitude.

• Strong written and verbal communication skills.

• Ability to work independently and handle responsibilities when the client is unavailable.

Preferred Skills:

• Previous experience in operations management or working with remote teams.

• Familiarity with other accounting software is a plus.

• Experience in customer service or client-facing roles.

Cultural Fit:

At OnSpot Global, we prioritize a unique blend of creativity, innovation, and collaboration. We seek individuals who are:

• Passionate about our company's mission and values.

• Entrepreneurial-minded and willing to take risks.

• Collaborative and team oriented.

• Adaptable and ability to handle the fast-paced and often unpredictable nature of a startup environment.

• Maintain a positive attitude and persevere through setbacks.

• Demonstrate the ability to bounce back from challenges and maintain a strong work ethic.

• Embrace and adapt to rapid changes and evolving processes within a startup environment.

• Be able to adapt to changing client needs and requirements.

Note: Some additional or removed responsibilities or qualifications can be added as per the requirement of the employer or specific tasks.

Tribe Benefits

Top Notch Healthcare and Life Insurance Provider

• Regular Private Room and Board

• Maximum Benefit Limit of 150,000 per illness/per year.

• PEC is covered upon activation of the members account.

• Access to all major hospitals.

• Full dental coverage.

• 100,000 Life insurance coverage.

Paid Time Off

• OnSpot Global provides fifteen (15) paid leave to eligible employees to have the opportunity to enjoy time away from work to balance their lives. Leaves can be used to cover vacation leave, sick leave, personal leave, and bereavement leave.

Loan Facilities

• Upon becoming a regular employee, you'll have access to our flexible loan options, designed to help you navigate life's challenges with ease.

Lifestyle Benefits Access

• OnSpot offers access to various lifestyle-related perks and services.

This is a full-time remote position. If you are a highly organized and results-oriented professional with a passion for providing exceptional executive support, we encourage you to apply for this exciting opportunity.