Japanese Bilingual Administrative Assistant

Position: Administrative Assistant

Employment Type

Full-Time / Non-Exempt 100% Office-Based

Atlanta Office, Mon – Fri, 8:30-17:30 Onsite

Position Summary

We are seeking an organized and proactive Administrative Assistant to support daily office operations and general administrative activities. This position will also provide administrative support related to expatriate employees, facility compliance, business licensing, insurance, and document management.

Key Responsibilities

Manage daily office operations, including mail, deliveries, visitors, phone calls, office supplies, and general administrative tasks. Provide administrative support to expatriate employees, including assistance with address changes, renter's insurance, vehicle registration and insurance, and other daily living-related matters. Coordinate facility-related compliance activities, inspections, documentation, and communication with building management and external agencies. Manage and track business licenses, permits, insurance renewals, and related deadlines. Support insurance audits and renewal processes by preparing and organizing required documentation. Maintain organized administrative records, renewal schedules, and document retention in accordance with company policies. Maintain office asset records, including equipment, access cards, and other assigned items. Provide basic office equipment troubleshooting and coordinate with IT or vendors when necessary. Communicate and coordinate with internal departments, vendors, building management, and external agencies. Other tasks assigned by management.

Qualifications / Skills

Strong organizational and time-management skills. Excellent attention to detail and ability to manage multiple deadlines. Strong communication and coordination skills. Ability to work independently and proactively. Proficiency in Microsoft Office and general office systems. Basic knowledge of office equipment and troubleshooting is preferred. Administrative, office coordination, or compliance support experience is preferred.

Physical Requirements

Ability to lift or move up to 25 pounds. Ability to bend, stretch, and stand for extended periods when necessary.