#10512 - Facilities Coordinator, 37k - 43k

To support our client's Operations Manager and Service Managers through the delivery and coordination of hard & soft facilities management services. In addition, the candidate will promote and coordinate health & safety within the organisation.

Responsibilities:

• Understand and be familiar with the procedures and processes pertinent to the administration & coordination for all facilities functions.
  
• Understand and ensure consistent compliance with companys health and safety policies.
  
• Prioritise, schedule, track and ensure efficient and cost-effective use of maintenance resources to perform preventative and corrective maintenance.
• Monitor and coordinate all PPM and reactive works to ensure all contract services are being delivered in line with contract KPIs.
  
• Prepare weekly and monthly reports on contract and reactive activities.
  
• Manage administrative workflow effectively and efficiently.
  
• Calculating and comparing costs for required goods or services to achieve maximum value for money in line with organisational procurement procedures including implementing energy efficiency initiatives where possible.
  
• Ensuring all defects discovered during PPM are reported and resolution is suggested via relevant quotations.
  
• Source suppliers, negotiate prices, renegotiate annual contracts with suppliers.
  
• Ensure that a safe and secure environment for children, colleagues and visitors is maintained.
  
• Ensure that all colleague/visitor accidents are reported, recorded and investigated as required and that suitable notification is given to the directors, HSA and insurers as required.
  
• Conduct regular inspections and site audits, reporting findings to site and senior company management.
  
• Ensure safety statements and required Risk Assessments and Method Statements (RAMS) are available on sites.
  
• Maintain and administer the company safety manuals, SOPs and other related H&S documents.
  
• Monitor occupational and environmental health & safety legislation and developments.
  
• Drive the implementation of an EHS management system across the company.

Requirements:

• Qualifications in Facilities Management or similar discipline a requirement
  Minimum of 3 years of previous relevant experience in a similar role.
• Strong knowledge and experience of hard services, plant and equipment, AC, HVAC, critical systems such as generator back up, statutory compliance, fire detection and suppression systems, water treatment, plumbing and electrical systems.
  
• Flexibility as regards working hours as at times may be required to attend in the evenings / out of hours.
  
• Role is currently primarily focused in the Leinster region. However, travel to Cork will be required from time to time. Further nationwide travel may be required as the company continues to expand.
  
• Previous experience of writing EHS documentation including SOPs, EHS training courses and risk assessments preferable.
  
• A creative and solutions-focused approach when problem-solving.
  
• Familiar with requesting and approving RAMS and Permit to Work systems.
  
• Strong organisational and planning skills. The ability to remain calm and professional when under pressure.
  
• High level of computer literacy and knowledge of key packages to produce reports e.g., MS Word, Excel, PowerPoint, Outlook etc.
  
• A strong team player with good interpersonal and communication skills.
  
• Self-disciplined and able to work on own initiative.
  
• Knowledge of Building Services (e.g., know when it is a fuse in a plug that needs to be repaired and not the appliance itself etc.)
  
• Knowledge of relevant health and safety legislation.
  
• Experience of dealing with internal and external stakeholders
  
• A recognized health and safety qualification would be an advantage.

Package:

• 37k - 43k
• Pension after 6 months
• Hybrid working can be considered after probation