About the job Production Accounts
Production Accounts
Job Description
As a Production Accounts Person at Ogilvy Cape Town, you will play a vital role in managing financial activities and providing administrative support for the production department. You will collaborate closely with the production team and finance department to ensure accurate financial record-keeping and timely processing of invoices, expenses, and payments. Your attention to detail, organizational skills, and ability to work in a fast-paced environment will be essential to succeed in this role.
Key Responsibilities:
- Financial Management:
- Maintain accurate financial records related to production projects, including budgets, invoices, and expenses.
- Prepare and review cost estimates, ensuring they align with client agreements and internal financial guidelines.
- Monitor project expenditures, tracking budget utilization and providing regular updates to the production team and finance department.
- Assist in managing project profitability by identifying cost-saving opportunities and suggesting appropriate measures.
- Invoicing and Payments:
- Prepare and process vendor invoices, ensuring accuracy and adherence to project timelines.
- Coordinate with vendors and internal stakeholders to resolve any invoicing discrepancies or payment issues.
- Maintain a system for tracking and managing payment schedules to ensure timely settlement of invoices.
- Collaborate with the finance department to reconcile accounts payable and receivable for production projects.
- Financial Reporting:
- Assist in preparing financial reports and presentations for project reviews and client meetings.
- Provide regular updates on project financials, highlighting key metrics, trends, and potential risks to stakeholders.
- Support the production team in preparing client billing statements and reports, ensuring accuracy and timeliness.
- Administrative Support:
- Assist with general administrative tasks, including filing, data entry, and maintaining organized records.
- Coordinate with internal teams to gather and compile necessary documentation for client audits or financial reviews.
- Participate in meetings and discussions regarding project budgets, financial forecasts, and resource planning.
- Process Improvement:
- Identify opportunities to streamline financial processes, enhance efficiency, and optimize cost control measures.
- Collaborate with cross-functional teams to implement new systems, tools, or procedures for improved financial management.
- Stay updated on industry trends and best practices related to production accounting and financial operations.
Requirements:
- Bachelor's degree in finance, accounting, or a related field.
- Proven experience in production accounting, finance, or a similar role within the advertising or marketing industry.
- Strong understanding of financial principles, budgeting, and cost control.
- Proficiency in financial software and tools, with advanced knowledge of Microsoft Excel.
- Excellent organizational skills and ability to manage multiple tasks and priorities effectively.
- Strong attention to detail and a commitment to accuracy in financial record-keeping.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
- Proactive problem-solving skills and the ability to work independently under tight deadlines.
- Knowledge of local accounting regulations and tax laws is preferred.
If you are a dedicated and detail-oriented individual with a passion for finance and production, and you thrive in a dynamic environment, we would love to hear from you. Join the Ogilvy Cape Town team and contribute to our success in delivering exceptional advertising and marketing solutions for our clients.