Procurement, Risk & Control Analyst

About Ogilvy South Africa:

Ogilvy South Africa is a leading marketing and communications agency, part of a global network.
We are committed to maintaining the highest standards of compliance and risk management across our operations.

About the Role:

We are seeking a highly motivated and detail-oriented Procurement, Risk & Control Analyst to join our Risk & Control Team. This critical role is responsible for ensuring the integrity and accuracy of vendor and client data, conducting comprehensive due diligence, and maintaining adherence to regulatory requirements and internal policies. The successful candidate will take ownership of key compliance elements, contributing significantly to the overall risk management framework and providing backup support to the Risk & Control Administrator and Risk & Control Manager.

Key Responsibilities:

• Vendor and Client Onboarding: Manage the end-to-end onboarding process for new vendors and clients, ensuring thorough due diligence, adherence to compliance policies, and complete and accurate documentation.

• Risk Identification: Proactively identify and flag potential risks associated with vendors and clients, escalating concerns as appropriate.

• Relationship Management: Build and maintain positive working relationships with vendors and internal client-facing employees.

• Data Management: Maintain accurate and up-to-date records of all vendors and clients within our systems.

• Issue Resolution: Efficiently follow up on queries and resolve issues related to vendor, client and compliance.

• Timely Processing: Ensure timely vendor contact and processing, aiming for vendor and customer loading within two working days.

• Policy Awareness: Stay informed about updates to vendor and client-related policies and other relevant global changes.

• Account Management: Conduct annual reviews and manage the blocking of inactive vendor and client accounts.

• Data Integrity: Contribute to the cleaning and alignment of local vendor lists with shared vendor lists and Workbook.

• Client Due Diligence: Perform annual due diligence reviews on existing clients.

• Spend Analysis: Conduct bi-annual vendor spend analysis to identify trends and potential cost savings.

• Client Acceptance Framework: Ensure new clients are captured on the Client Acceptance Framework portal prior to onboarding.

• Related Party Disclosures: Manage the full process for employee and client-related party disclosures, including spend analysis.

• Procurement Support: Maintain and update BBBEE certificate information, export data, and analyse/update outdated information.
  Ensure that supplier categories are added to expand the offering and searches.

• Contact Information: Maintain accurate contact details for vendors and customers.

• EFTSURE Ownership: Assume overall ownership of the EFTSURE site, ensuring updates align with policy changes and maintaining access control.

• Preferred Supplier List: Extract and share the preferred supplier list with the group and Intranet.

• SharePoint Management: Maintain the SharePoint Data Integrity Site, including administration and supporting documentation. Manage approval flows on the SharePoint Client site to enhance efficiency.

• Ad Hoc Compliance: Address ad hoc compliance requirements, such as maintaining access rights, SOD templates, and control design documentation.

• Risk & Control Support: Support the Risk & Control Manager with the implementation of controls and finding practical solutions to complex compliance controls.

• Backup Support: Provide backup support to the Risk & Control Administrator, including:

• Performing due diligence checks on new vendors and clients.

• Collaborating with third parties to gather required documentation.

• Ensuring compliance with the Vendor and Client Selection Policy.

Requirements:

• Proven ability to work effectively with people.

• Demonstrated patience, agility, and adaptability to change.

• Exceptional attention to detail and accuracy.

• Strong computer literacy and proficiency in computerized systems.

• Excellent communication and interpersonal skills.

• Strong organizational and time management skills.

• Ability to work independently and collaboratively within a team.

• Proactive approach to taking ownership of projects from start to finish.

• Proficiency in using Excel formulas for data population and comparison.

Experience & Qualifications:

• Minimum of 5 years of relevant work experience preferred.
• Degree in commerce specialising in procurement or finance or economics or compliance.
• Advertising industry experience would be beneficial.