Bookkeeper (AU Client)

Location: Clark Freeport Zone, Pampanga 
Employment Type: Full-Time
Client: Australian-based company
Schedule: Day Shift

Position Overview

We are seeking a detail-oriented Bookkeeper / Accounts Officer to support the financial operations of our Australian client. The role involves managing Accounts Payable, Accounts Receivable, bank reconciliations, and general bookkeeping tasks using QuickBooks Online while ensuring accurate financial records and timely payment processing.

The successful candidate will work closely with the clients management team to maintain smooth financial operations across multiple business entities.

Key Responsibilities

Accounts Payable (AP)

• Receive, verify, and process supplier invoices.
• Ensure all supplier bills are sent 
• Coordinate with suppliers to update billing contact details.
• Create Purchase Orders in QuickBooks Online for each supplier invoice.
• Send supplier bills to management for approval.
• Convert approved purchase orders into bills in QuickBooks Online and attach signed documents.
• Maintain vendor records and ensure accurate coding of expenses.
• Process weekly payment runs and ensure timely payments to suppliers.
• Prepare weekly payment lists for management approval.
• Create bank payment files in QuickBooks containing all approved payments.
• Reconcile supplier statements against the general ledger.
• Handle vendor inquiries regarding payments.

Accounts Receivable (AR)

• Generate and send accurate customer invoices in a timely manner.
• Record customer payments and allocate them to the correct accounts.
• Monitor aged receivables and follow up on overdue invoices.
• Maintain positive cash flow through effective debtor management.
• Prepare and send weekly debtor reports to management.
• Banking & Reconciliation
• Manage bank feeds and perform regular bank reconciliations.
• Reconcile company bank accounts, credit cards, and loan accounts.
• Identify and resolve discrepancies between accounting records and bank statements.
• Review and reconcile balance sheet accounts.
• General Bookkeeping & Administration
• Maintain accurate General Ledger records.
• Post journal entries and financial transactions.
• Maintain organized electronic and financial documentation.
• Provide general administrative support related to financial processes as required.
• Key Performance Indicators (KPIs)
• Bank reconciliations completed within 2–5 working days after month-end.
• Accurate and timely processing of invoices, payments, and financial records.

Required Skills & Qualifications

Software Proficiency

• Strong experience with QuickBooks Online
• Experience with Xero or MYOB is a plus

Technical Skills

• Intermediate to advanced Microsoft Excel skills

Other Requirements

• Strong attention to detail and high level of accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple financial tasks and deadlines
• Experience supporting Australian clients or offshore accounting processes is an advantage