Personal Assistant

Job Title: Personal Assistant

Location: Hybrid Primarily based in Kings Cross, London, with occasional travel to Stevenage
Reporting To: Senior Director Technology & Senior Director Partnerships
Contract Type: TEMP 6 Month Contract

About LifeArc

LifeArc is a self-funded, not-for-profit medical research organisation and charity. We advance scientific discoveries into new diagnostics, treatments and cures that improve patients lives. Working at the cutting edge of science and innovation, our mission is to accelerate the delivery of new healthcare solutions.

Role Overview

We are seeking a highly professional and proactive Personal Assistant to provide dedicated support to two Senior Directors one in Technology and one in Partnerships. This is a dynamic role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive diary management, ensuring efficient scheduling across multiple time zones and senior-level engagements
• Manage complex and high-volume inboxes with a focus on prioritisation and confidentiality
• Coordinate internal and external meetings, including logistics, agendas, and preparation of briefing materials
• Organise internal events and team offsites, taking ownership of all planning and logistical elements
• Support in the preparation and editing of presentations, reports, and key documentation
• Liaise with internal stakeholders and external partners professionally and effectively on behalf of the Directors
• Manage ad-hoc projects and provide general administrative support as needed

Key Skills & Attributes

• Absolute discretion and confidentiality in handling sensitive information is essential
• Unfazed by working in environments where others may engage in gossip must remain professional at all times
• Excellent written and verbal communication skills
• Strong attention to detail and ability to multitask
• Highly trustworthy and dependable, with a proactive approach
• Strong interpersonal skills with a professional and personal mindset
• Highly organised, calm under pressure, and solutions-focused
• Confident in liaising with senior stakeholders and managing competing priorities

Ideal Background

• Previous experience in a similar PA/EA role supporting senior leadership, ideally within a professional services or corporate environment
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Experience working in a fast-paced, high-performance culture
• Comfortable working both independently and as part of a wider team
• Willingness to travel to the Stevenage site occasionally

What We Offer

• A collaborative, mission-driven environment
• Flexible hybrid working model
• The opportunity to work with impactful leaders across science and partnerships