Nordsabroad Recruitment – Privacy Policy
Nordsabroad Recruitment is a recruitment agency that connects clients with job seekers. To deliver these services, Nordsabroad Recruitment must process personal data, including sensitive information
This privacy policy explains how Nordsabroad Recruitment collects, uses, and protects your personal data. All data is managed, processed, and safeguarded in compliance with the European General Data Protection Regulation (GDPR). Nordsabroad Recruitment, registered at , acts as the data controller for the processing of personal data as outlined in this policy.
Nordsabroad Recruitment is dedicated to maintaining your privacy and ensuring that your personal data is treated with the highest level of care and confidentiality. Any information you provide will only be used for its intended purpose and in accordance with this privacy policy.
Nordsabroad Recruitment reserves the right to modify this policy at any time. If any changes occur, we will update this document on our website and notify you accordingly.
The personal data collected by Nordsabroad Recruitment falls into two main categories: data gathered through website analytics and cookies, and data collected for recruitment purposes to support job-seeking candidates. To provide clarity, this policy is structured into two sections: "Website Analytics and Marketing," which applies to all website visitors, and "Recruitment Processes," which applies to candidates utilizing our recruitment services.
Website Analytics and Cookies
When you visit our website, we may use analytical cookies to track and collect data on how you interact with our site.
A cookie is a small file that requests permission to be placed on your device’s hard drive. Once accepted, it helps analyze web traffic and enables websites to tailor content to your preferences. Cookies allow a website to recognize your device and store information about your preferences for a more personalized browsing experience.
We use traffic log cookies to identify which web pages are most frequently accessed. This information helps us analyze website traffic and improve our services to better meet user needs.
Additionally, we employ Web Analytics tools that use cookies to collect anonymous data on site performance. These cookies track metrics such as the number of visitors, how visitors arrived at the site, which pages they viewed, and the duration of their visit. The insights gathered from this data help us optimize the user experience.
You have the option to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser settings to disable them if preferred. However, disabling cookies may limit certain functionalities of the website.
Automatically Collected Information
Certain data, such as your Internet Protocol (IP) address, browser type, and device characteristics, is collected automatically when you access our website. This information does not directly identify you (e.g., it does not include your name or contact details), but it may include details about your device, operating system, language preferences, location, referring URLs, browsing behavior, and usage patterns.
This data is primarily used to maintain the security and functionality of our website, as well as for internal analytics and reporting purposes. Like many other organizations, we also utilize cookies and similar technologies to enhance your browsing experience and gather additional insights.
Google Analytics
Nordsabroad Recruitment uses Google Analytics cookies to gather insights on how visitors interact with our website. This data helps us generate reports and enhance user experience.
The information collected includes:
IP address
Device type, browser, and operating system
Browser language
Geographic location
Date and time of access
Referral source (how you arrived at our site)
Pages visited on our website
Hyperlinks clicked
Duration spent on each page
Demographic details such as age and gender
Interests
We do not identify users or combine personally identifiable information with non-personally identifiable data collected via any Google advertising product or feature unless we have obtained explicit opt-in consent. For more details on Google Analytics cookies, visit the official Google Analytics page.
Brevo
If you choose to subscribe to our newsletter, we will use your email address to send you our monthly updates. You can unsubscribe at any time using the link at the bottom of our emails. For more details regarding Brevo’s services, please refer to their privacy policy:
https://www.brevo.com/legal/privacypolicy/
HubSpot
Nordsabroad Recruitment’s website utilizes HubSpot services (www.hubspot.com) to manage collected data and track website interactions. These cookies help monitor aspects such as the duration of visits and specific pages viewed, allowing us to optimize and enhance the website experience.
For more details on HubSpot’s data policies, please visit:
https://knowledge.hubspot.com/articles/kcs_article/account/hubspot-cookie-security-and-privacy
https://legal.hubspot.com/privacy-policy
Manatal
Nordsabroad Recruitment uses Manatal (www.manatal.com) as our Applicant Tracking System (ATS) to manage job applications and recruitment processes efficiently. When you apply for a role through our platform, your personal data is securely stored in Manatal, allowing us to track applications, communicate with candidates, and match job seekers with relevant opportunities.
For further information on how Manatal handles personal data, please refer to their privacy policy:
https://www.manatal.com/privacy-policy
Managing and Deleting Cookies
Most web browsers are initially configured to accept cookies automatically. Unless you adjust your browser settings to block them, our website will issue cookies when you access it. You can modify your browser settings to disable cookies, but please note that doing so may affect website functionality, limiting access to certain features or services.
For guidance on managing cookies in specific browsers, refer to the links below:
Internet Explorer -https://www.microsoft.com/en-us/privacy/privacystatement
Google Chrome -https://support.google.com/chrome/answer/95647?hl=en
Do Not Track
Our system may not recognize Do Not Track (DNT) requests from all browsers. To learn more about how cookies and similar technologies are used for targeted advertising and how to opt out, please visit:
What We Collect
When you visit our website, we request your consent to gather information related to your device, browser, and how you interact with our website. This may include:
IP address
Device type, browser, and operating system
Browser language
Geographic location
Date and time of access
The referral source that directed you to our website
Pages visited on our website
Links you have clicked
Time spent on specific pages
We collect this data to analyze trends, manage our website, and better understand user demographics and interests. This information is collected in an anonymized manner and is not linked to personally identifiable data.
How We Use the Information
We use this data to monitor website performance, enhance user experience, and make improvements based on user interactions.
Who We Share Your Information With
We may share collected data with third-party service providers that assist us in website analysis and optimization. These partners are contractually obligated to handle your data in compliance with applicable data protection laws.
All data processing occurs within the European Union, and we do not transfer data outside of the EU.
Recruitment Processes
When You Submit a Form on Our Website
If you choose to register as a candidate, apply for a job, or sign up for job alerts, you will be asked to provide personal information.
When We Contact You
If we identify you as a potential candidate for one of our roles, we may reach out and invite you to submit your details for consideration.
From Third-Party Sources
We may source professional information from publicly available platforms such as LinkedIn or job boards, where users voluntarily share their professional details.
What We Collect
When you register with us, apply for a job, or sign up for job alerts, we collect data as part of our process to assist you in finding suitable job opportunities. This may include:
Your full name
Your email address
Your language skills
Preferred work location
Work availability
Your legal work status within the EU
Education details, employment history, current job title, and any other information included in your CV
Your cover letter
Any additional details relevant to a specific job, such as your skills and experience
We also search professional platforms and job boards, such as LinkedIn or Indeed, to identify potential candidates. We collect publicly available information that has been shared for recruitment purposes, which may include:
Your full name
Your email address
Your education details
Employment history
Current job title and any other information listed on your CV
If we identify you as a potential candidate, we may request additional personal details necessary for the recruitment process, such as:
Telephone number
Contact details of referees
Reference information
Salary expectations
Copy of passport or ID
How We Use the Information
We collect this information to match candidates with job opportunities and to provide the best possible recruitment service. Specifically, we use it to:
Assess your suitability and availability for job openings
Obtain references
Match your candidate profile with job vacancies from our clients
Arrange interviews with Nordsabroad Recruitment and/or our clients
Handle administrative tasks related to job interviews or job offers
Notify you about job opportunities, including job alert emails
Share your CV with our clients
Fulfill legal obligations— in some cases, we are required to store certain candidate information for compliance purposes
Processing Your Personal Data
The processing of your personal data is necessary for the fulfillment of an employment contract, providing the recruitment services you registered for, and, in other cases, for the legitimate interests pursued by Nordsabroad Recruitment and its clients in evaluating your suitability for a specific role.
With your consent, we may also use your personal data to contact you via email for market research purposes or to share important updates, such as job alerts. You can opt out of receiving marketing emails and job alerts by clicking the “unsubscribe” link at the bottom of any email. Once unsubscribed, you will no longer receive such emails from us. Additionally, you can adjust the frequency of job alerts in your personal dashboard on our website.
In certain situations, we may be legally required to store or request specific candidate information.
With Whom Will We Share Your Information?
Clients
Nordsabroad Recruitment employees will not share your CV or any personal details for any purpose other than to support your job search. As we provide recruitment services to international companies, we may share candidate details with clients when we identify a strong match for a role. However, we will always seek your consent before submitting your information to a specific company.
Third-Party Service Providers
We may share your personal data with third-party service providers that support our operations. For instance, we may provide your email address to marketing service providers for research purposes or to distribute newsletters. All third-party providers must comply with data protection laws, and we establish data processing agreements to ensure your information is handled securely and responsibly.
How long do we retain your information?
If you personally register, apply for a job, or sign up for job alerts via our website
The information we collect from you will be stored for up to two years after your registration unless you have been involved in a recruitment process. In that case, we will retain your information for two years following our last communication with you.
Before the end of this two-year period, we will reach out via email to ask if you would like us to continue storing your personal data. If we do not receive your consent within four weeks, we will remove your information from our systems..
If we are legally required to collect a copy of your ID or passport, we will delete it no later than four weeks after collection.
References will be kept until the recruitment process for the specific vacancy is completed.
Personal data used for job recommendation emails and marketing communications is retained until the recipient chooses to unsubscribe.
For business contacts, general contact details are kept until the individual requests their data to be erased. For current customers, suppliers, and business partners, personal data is stored until our contract ends or until we are no longer required to retain it for legal purposes, such as the establishment, exercise, or defense of legal claims.
Your Data Protection Rights
At Nordsabroad Recruitment, we are committed to ensuring that all candidates have the following rights:
The ability to view and review the information we have about you in our database and request corrections if it is incorrect or outdated.
The right to request the deletion or removal of your personal data from our system unless we are legally required to retain it.
The option to restrict the processing of your information. If you wish to temporarily suspend your account, you can send a request to contact@nordsabroad.com. In this case, we will continue to store your data but will not process it further unless required by law.
The ability to access and use the personal data you have provided to us for your own purposes across different services.
The right to object to the processing of your data for direct marketing purposes. If you wish to do so, please send a request to contact@nordsabroad.com.
The right to access your personal data and any supplementary information we hold about you. You can request access by contacting contact@nordsabroad.com, and we will provide you with all relevant information of your request.
Security
We are dedicated to protecting your personal information and ensuring it is handled securely in compliance with GDPR regulations. We have implemented appropriate technical and organizational measures to safeguard your data against loss, unauthorized access, or disclosure.
Security Measures
We employ a combination of technical and organizational measures to protect your personal data. However, it is important to understand that no method of transmitting data over the internet or storing information electronically is entirely secure. As a result, we cannot fully guarantee that unauthorized individuals, such as hackers or cybercriminals, will not circumvent our security measures to gain access to, alter, or misuse your information.
In the event of a security breach, we have established Data Breach Procedures to quickly identify, respond to, and mitigate the impact of such incidents.
Links to Other Websites
Our website may include links to third-party websites of interest. However, once you navigate away from our site, we do not have control over external websites. As a result, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites. We recommend reviewing the privacy policy of any external website you visit.
Contact
We take privacy matters seriously. If you have any questions regarding your rights or our privacy policy, please contact us at contact@nordsabroad.com