Procurement Admin Coordinator

Pay: ₱18,000.00 per month

Job description:

Job Summary

We are looking for a detail-oriented, organized, and proactive Procurement Admin Coordinator to support daily procurement operations, order monitoring, supplier coordination, and purchasing documentation.

Fresh graduates are welcome to apply! Applicants with up to 6 months of experience in procurement, purchasing, supply chain, logistics, or administrative support are encouraged to apply.

The ideal candidate should be willing to learn, have good organizational skills, and be comfortable following up on purchase orders, tracking deliveries, maintaining records, and coordinating with suppliers and internal departments.

Key Responsibilities

1. Order Monitoring and Expediting

• Monitor purchase orders and track delivery schedules.
• Update order status and follow up on pending or delayed deliveries.
• Coordinate with suppliers, logistics providers, and customs brokers to help ensure timely deliveries.

2. Supplier and Internal Coordination

• Follow up with suppliers regarding quotations, order confirmations, and required documents.
• Coordinate basic procurement requirements with internal departments.
• Assist in addressing routine supplier and delivery-related concerns.

3. Catalog and Price List Management

• Assist in coordinating and submitting product catalog and price list updates.
• Maintain accurate tracking logs and procurement records.
• Ensure updated pricing and product information are properly documented.

4. Receiving and Documentation Compliance

• Monitor unrecorded or pending goods receipts.
• Follow up on complete Receiving Reports (RR), Delivery Receipts (DR), and other required documents.
• Assist in monitoring permits and supporting documents in accordance with internal procedures.

5. Administrative and Ad Hoc Support

• Assist with supplier documentation and administrative requirements.
• Maintain organized procurement files and records.
• Follow up on aging purchase orders and outstanding transactions.
• Provide general administrative support to the procurement team as needed.

Qualifications

• Fresh graduates are welcome to apply.
• Applicants with up to 6 months of experience in procurement, purchasing, supply chain, logistics, or administrative support are preferred.
• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or any related field.
• Basic knowledge of Microsoft Office applications, particularly Excel.
• Good organizational, communication, and coordination skills.
• Detail-oriented, proactive, and willing to learn.
• Able to manage multiple tasks and meet deadlines.
• Must be available to start ASAP.

Key Performance Expectations

• Accurate and timely monitoring of purchase orders and deliveries.
• Consistent follow-up on quotations, supplier requirements, and pending purchase orders.
• Updated catalog, price list, and procurement tracking records.
• Complete and properly maintained receiving and purchasing documentation.
• Timely coordination with suppliers, logistics partners, and internal stakeholders.

Work Location: In person