Job Openings Accounts Payable Representative

About the job Accounts Payable Representative

Accounts Payable Representative

Location: Somerville, MA
Work Type: Full-Time
Work Arrangement: On-Site
Industry: Sporting Goods
Relocation Assistance: Not Available
Visa Sponsorship: Not Available

Job Description:

We are seeking a detail-oriented Accounts Payable Representative to support accounts payable functions with accuracy and efficiency. The ideal candidate will have experience in high-volume invoice processing, vendor account verification, and tax compliance. This role requires strong attention to detail, the ability to prioritize tasks in a fast-paced environment, and a proactive approach to problem-solving.

Responsibilities:

  • Process a high volume of invoices through a cloud-based purchase requisition to invoice system with speed and accuracy.
  • Maintain accounts payable subledger within the SAP financial system.
  • Administer payment runs, ensuring all approvals are obtained before processing.
  • Verify and maintain vendor setup, ensuring compliance with tax documentation and electronic banking details.
  • Investigate and resolve discrepancies by reconciling vendor accounts and monthly statements.
  • Foster and maintain vendor relationships.
  • Handle invoices from paper-based vendors and submit invoices into the cloud-based system as necessary.
  • Provide backup support and cross-training for other Accounts Payable team members.
  • Work collaboratively to improve efficiencies within the Accounts Payable department.
  • Assist in preparing periodic tax filings.
  • Participate in special projects and ad hoc requests as needed.

Must Have:

  • 3-5+ years of accounts payable experience in a high-volume invoice processing environment.
  • Proficiency in Excel (formulas, sorting, filtering, and basic financial data functions).
  • Strong attention to detail to ensure accuracy in invoice processing and reconciliation.
  • Ability to work independently, troubleshoot issues, and take initiative before escalating problems.
  • Effective communication and organizational skills for vendor management and cross-functional collaboration.
  • Experience with vendor account verification, including tax documentation and electronic banking details.
  • Ability to prioritize tasks and shift focus quickly in a fast-paced work environment.
  • Comfortable asking questions, problem-solving, and discussing challenges proactively.

Nice to Have:

  • SAP experience for accounts payable processing.
  • Experience with Adobe Acrobat PDF Pro for managing and processing invoices.
  • Knowledge of Canadian provincial sales tax compliance.
  • Experience handling 1099, T4A, or Releve 1 forms.
  • Background in finance, legal, or procurement environments.

Additional Information:

  • The role requires the ability to handle high-volume invoice processing with exceptional speed and accuracy.
  • Adaptability and flexibility are crucial as priorities can shift quickly based on business needs.
  • Team collaboration and cross-training are encouraged to support workflow efficiency.
  • The company values problem-solvers who take initiative and troubleshoot issues before seeking assistance.
  • A candidate who thrives in a fast-paced, deadline-driven environment will excel in this position.

If you are a proactive, detail-oriented professional who enjoys working in a dynamic environment, we encourage you to apply!