Responsibilities:

• Document Management:

  • Receive, review, and organize all documents pertaining to repo vehicles, including titles, registrations, lien releases, and other relevant paperwork.

  • Ensure all documents are complete, accurate, and compliant with legal and company standards.

  • Develop and maintain a systematic filing and archiving system for easy retrieval and reference.

• Inventory Control:

  • Maintain an updated inventory of repo vehicle documents, tracking their location and status.

  • Conduct regular audits to verify the accuracy and completeness of document records.

• Coordination and Communication:

  • Collaborate with internal departments such as legal, finance, and operations to facilitate document retrieval and information sharing.

  • Communicate effectively with external stakeholders, including government agencies and financial institutions, to handle document requests and inquiries.

• Process Improvement:

  • Identify opportunities to streamline document management processes and implement improvements.

  • Suggest and implement digital solutions for document storage and retrieval to enhance efficiency.

Qualifications:

• Proven experience in document management or related administrative roles, preferably in the automotive or financial services industry.

• Strong organizational skills with acute attention to detail.

• Proficiency in using document management software and MS Office Suite (Word, Excel, Outlook).

• Knowledge of regulatory requirements related to vehicle documentation (titles, registrations, etc.).

• Excellent communication and interpersonal skills.

• Ability to work independently and prioritize tasks effectively.