Job Title: Administrative Assistant
Job Location: (On-Site) Montreal, Quebec, Canada
Experience: 1 to 2 Years
Rate: 18 to 20 CAD PH

Role Summary: NearSource is seeking an Administrative Assistant – Workplace Operations to support day-to-day office and facilities functions in a fast-paced environment. This role focuses on ensuring seamless workplace operations, including reception coverage, event coordination, and office organization. The ideal candidate demonstrates strong attention to detail, proactive problem-solving, and a commitment to high-quality service delivery.

Key Responsibilities

• Support daily workplace operations, including reception coverage and front-desk coordination
• Execute meeting room setup, configuration, and teardown based on business needs
• Coordinate event logistics, including setup and post-event breakdown
• Maintain office organization, ensuring supplies are stocked and readily available
• Assist in facilities coordination, including basic maintenance tracking and vendor scheduling
• Monitor workplace conditions and address issues to ensure a safe and efficient environment
• Collaborate with internal teams to support administrative and operational requirements
• Deliver high-touch, service-oriented support aligned with workplace standards
• Adapt to changing priorities and execute tasks in a fast-paced environment

Must-Have Skills

• Demonstrated experience supporting facilities operations and workplace events
• Ability to perform effectively in a fast-paced, dynamic environment
• Experience delivering high-touch or white-glove service
• Strong organizational and communication skills
• Ability to coordinate with vendors and manage scheduling tasks
• Detail-oriented with a proactive and problem-solving mindset
• Capability to lift up to 50 pounds as part of workplace support tasks

Nice-to-Have Skills

• Basic understanding of office facilities, maintenance, and safety protocols
• Exposure to workplace coordination or office administration environments
• Experience supporting corporate office operations

Certifications

• High School Diploma required
• Post-secondary education preferred

Apply now, or share your resume with salary expectations at careers@nearsource.ca. Thank you for considering a career with us! Once you submit your application, our Talent Acquisition team will review your resume thoroughly. If there's a strong match, we'll reach out to discuss your experience, role details, benefits, compensation, and next steps. While we strive for transparency, we may not be able to respond to every applicant due to high volume, but we genuinely appreciate your time and interest.

About NearSource: NearSource Technologies is a trusted partner for future-ready software consulting, enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the world's most admired brands, working directly on long-term client initiatives.

Equal Opportunity Statement: NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race, gender, religion, sexual orientation, age, disability, or background. Innovation thrives when everyone feels empowered to contribute.