Job Openings Senior Project Manager / Lead PMO EA-1345

About the job Senior Project Manager / Lead PMO EA-1345

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Senior Project Manager / Lead PMO

Location: Bonn or Meckenheim

Field: Defence

Type: Full-time/40% Remote

Project / Department Overview

The role supports a complex project environment within the Project Management Office. The position is intended for an experienced Senior Project Manager or Lead PMO professional who can act as the central point of contact for organizational, administrative, controlling, and coordination-related project topics.

The Senior Project Manager / Lead PMO will support project governance, financial and contract controlling, project documentation, reporting, communication, subcontractor coordination, and the independent delivery of defined project tasks and work packages.

Responsibilities

The Senior Project Manager / Lead PMO will be responsible for the following tasks:

  • Act as the central contact person for all organizational and administrative project matters.
  • Proactively delegate tasks within the PMO team to PMO staff members.
  • Prioritize activities and workload within the PMO.
  • Support financial, project, and contract controlling for customer contracts.
  • Maintain and manage project forecasts.
  • Track service delivery and time recording of project team members.
  • Support the management and administration of customer contracts.
  • Maintain project data and ensure accurate project documentation.
  • Maintain and follow up on open-item lists according to project requirements.
  • Review Jira tickets for completeness of documentation based on project guidelines.
  • Create, maintain, coordinate, and update project documents according to established project management methods, including risks and changes.
  • Manage and maintain project repositories using SharePoint and MS Project.
  • Update project filing structures and documentation repositories.
  • Create and edit project presentations and project status reports.
  • Coordinate, prepare, and follow up on project meetings and project committees.
  • Create, align, and store meeting minutes and project protocols.
  • Manage subcontractor-related documentation and performance records.
  • Coordinate the completion and administration of project contracts.
  • Independently take over and deliver project tasks and work packages.
  • Coordinate the required resources for assigned project activities.
  • Support the management of deliverables, dependencies, risks, and changes.

Required Qualifications

  • Strong knowledge of common project management standards.
  • Valid certification in project management, such as IPMA Level D or a comparable certification.
  • Practical experience with project management tools, including:
    • SharePoint
    • Jira
    • Confluence
    • MS Project
    • Project Server, if applicable
  • Strong experience with the MS Office package.
  • Good Excel skills.

Required Professional Experience

The candidate should have:

  • At least 5 years of experience as a project team member or PMO professional in the following areas:
    • Reporting
    • Change management
    • Risk management
    • Project planning
    • Management of deliverables and dependencies
  • At least 3 years of experience leading a Project Management Office in complex projects.
  • At least 5 years of experience preparing, organizing, conducting, and documenting project meetings and governance bodies, such as steering committees and customer meetings.
  • Experience in financial, project, and contract controlling.
  • Experience managing project documentation, project repositories, and status reporting.
  • Experience coordinating project resources, subcontractors, and project-related deliverables.

Language Requirements

  • German: C1 level according to CEFR.
  • English: B1 level according to CEFR.

Proof of language skills may be provided through a certificate, reference, self-declaration, or equivalent evidence. Native speakers are exempt from providing separate proof for the respective language.

Project Reference Requirements

If project references are required, they should include:

  • Industry
  • Project title
  • Short project description
  • Performance period in month and year format
  • FTE allocation
  • Detailed description of the candidate's responsibilities and activities in the project

Only project references with a duration of at least 6 months and an allocation of at least 0.6 FTE should be considered.

Required Soft Skills

The candidate should demonstrate:

  • Strong teamwork skills.
  • Professional and appropriate conduct.
  • Clear and confident communication skills.
  • High degree of independence, reliability, and problem-solving ability.
  • Service-oriented mindset and way of working.
  • Assertiveness and ability to follow up on open topics.
  • Structured, accurate, and proactive working style.
  • Ability to coordinate multiple stakeholders and project workstreams.
  • Ability to work effectively in complex project environments.

Special Requirements

  • Willingness to undergo a potential security clearance process.
  • Candidate profiles must include nationality information.
  • Applicable security-related country list requirements must be observed where relevant.
  • Willingness to work on-site as required.

Additional Information

The expected mobile work share is approximately 40% on average. On-site presence is expected for approximately 2–3 days per week on average. Business travel may be required and is included in the overall on-site presence expectation.


What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.


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