Project Assistant (m/f/d)

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Project Assistant

Location: Bremen, Germany

Field: Defence

Type: Full-time

Tasks:

• Coordination of tasks in cooperation with internal and external departments
• Independent research, evaluation, and preparation of content and decisions
• Independent preparation of documents for presentations and lectures in English and German
• Organization and preparation and follow-up of meetings and events, e.g., workshops, as well as minute-taking
• Independent completion of administrative/organizational tasks in the area of project management
• Support of project management and department management in planning, recording, and information tasks (e.g., reporting)
• Interface function for the central coordination of various project tasks
• Monitoring of time, cost, and resource plans in coordination with the respective project managers
• Creation of project plans and presentations according to specifications
• Document management, e.g., creation of project orders
• Supporting projects in the implementation of a uniform, cross-project, methodically structured, and thus reproducible approach
• Project data evaluation within the framework of multi-project management according to specifications
• Processing vacation requests and sick notes
• Processing, billing, and organizing business trips in Germany and abroad
• Supporting and entertaining guests

Requirements:

• Completed training with several years of professional experience and additional qualifications (e.g., as an international management assistant with a focus on project assistance or business assistance)
• Very good written and spoken English and German skills
• Very good working knowledge of MS Office (Word, Excel, MS Project, and PowerPoint)
• Knowledge of SAP R/3
• Goal-oriented and independent, self-reliant working style, high level of commitment and initiative
• Open-mindedness and ability to work in a team
• Structured and solution-oriented working style
• High organizational skills, even under pressure
• Very good communication skills
• Confident manner, also in English

What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.