Secretary (m/f/d) Level 2

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Secretary

Location: Bremen, Germany

Field: Defence

Type: Full-time

Tasks:

• Organization of the secretariat including coordination and monitoring of secretarial processes
• Supporting the line manager with administrative and organizational tasks after
  appropriate coordination
• Administration and procurement of office materials and equipment as well as organization of removals or internal transport
• Processing vacation requests and sick notes
• Processing business trip applications, approvals and business trip invoices in SAP
• Administrative preparation and planning of conferences, workshops, meetings (internal and external), organization of trips in Germany and abroad (hotel, flights, rental cars, etc.), looking after and entertaining guests
• Preparation of presentations, reports and overviews, mainly according to specifications
• Dealing with correspondence, answering and forwarding telephone calls in German and English, mainly according to specifications
• Reviewing and processing emails/incoming/outgoing mail and distributing them according to urgency and responsibility
• Managing the secretarial filing system
• Taking minutes in meetings
  
• Creation of specifications for one/the secretaries in the assigned area (e.g. filing structure)
• Carrying out inventories
• Technical support and relief of the supervisor(s)
• Supporting the supervisor(s) in the context of projects or handling small internal projects after consultation
• Coordination, monitoring and planning of all internal departmental appointments and scheduling of the supervisor
  
• Proactive cooperation and coordination with the other secretariats in the Production, Assembly & Service department

Requirements:

• Completed commercial training or comparable
• Several years of experience in secretarial work
• Good English language skills (written and spoken)
• Good knowledge of SAP
• Very good knowledge of MS Office
• High organizational skills even under high pressure
• Goal-oriented and independent way of working, high level of commitment and initiative
• Strong service orientation
• Team and communication skills
  

What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.